Oana Chiotan Email and Phone Number

Ensure smooth and timely freight process flow.Ensure accurate and timely data entry into our operational system.Track and Trace Ocean Export Files and reporting. Use Global Ocean Export Monitor on a daily basis.Contribute to maintain good relationships with suppliers (Ocean carriers, trucking companies and others involved).Understand department process flow, and looking for best practices to improve operational efficiency and productivity.Overseas communications, timely responses to emails and requests (internal and external).

Ensure smooth and timely freight process flow.Ensure accurate and timely data entry into our operational system.Track and Trace Ocean Export Files and reporting. Use Global Ocean Export Monitor on a daily basis.Contribute to maintain good relationships with suppliers (Ocean carriers, trucking companies and others involved).Understand department process flow, and looking for best practices to improve operational efficiency and productivity.Overseas communications, timely responses to emails and requests (internal and external).

Ensure sourcing of resell goods/materials and services, by dealing directly with potential foreigner or domestic vendors.Monitor weekly sales record and stock level and prepare purchasing plan for approval.Prepare daily and monthly report of all shipments projectMonitor and report weekly sales level of stocks and buying plan prepares for approval.Follows all new EMCS provider records to be received by ALEXANDRION GRUP ROMANIA and prepares administrative and delivery documents in accordance with the internal procedure of ALEXANDRION GRUP ROMANIA and EU regulations.Establish and maintain a list of agreed customers.Prepares quotations and proforma invoices.Manages and resolves promptly all requests and complaints / customer complaints.Stay in touch with the marketing department about purchase and purchase requirements. Prepares the costs and budget for initial approval internally, and later by the client.Stay in touch with the Quality and Control department in terms of product quality and manage complaints promptly.Process all customer orders (receipt, SAP registration, transmission to the production department, final order confirmation)Monitors the financial, fiscal and legal status of customers (LG, Insurance, Payments, Authorizations, etc.)Ensure and prepare all the necessary forms of on-line documentation for the efficient, cost-effective and legal realization of all intra-community / export activities to destinations globally (outside the territory of Romania).Ensure, organize and track shipping details with shippers, carriers, as required.Prepare all administrative and delivery documents in the EMCS system and pursue their completion with clients in accordance with ALEXANDRION GRUP ROMANIA internal procedures and EU regulations.Ensures timely updating and maintaining the price and credit record register.Daily monitor the stock availability of imported or exported products.

The job involves providing support to branches in Europe with regards to processing of import shipments by ocean and processing billing services to destination according to agreed procedures.KEY RESPONSABILITIES: ensure smooth freight process flow and accurate data entry into the operational system, track and trace ocean import files, ensure documents are timely sent to customer or broker for customs purposes, improve operational efficiency and productivity, oversee communications, respond to emails and requests in a timely manner, ensure accurate and timely client and vendors billing.

Analysing consumer buying patterns and predicting future trends;Regularly reviewing performance indicators with sales;Managing plans for stock levels, reacting to change in demand and logistics;Meeting suppliers and negotiating terms of contract;Maintaining relationships with existing suppliers and sourcing new suppliers for future products;Liaising with other departments within the organisation to ensure projects are completed;

- Perform day to day call-off responsibilities for the acquisition of promotional materials & services - Ensure availability of samples searching the local market to meet emerging or planned needs - Ensure planning and buying for promotional materials according to the promotional activities - Keep the evidence of the promotional materials cost - Ensure availability of promotional items, locally delivered or/and imported, where necessary, handles claims, re-delivers and actual terms of delivery (quantity, product arrival condition, invoiced prices, delivery terms) providing the relevant samples - Ensure Customs clearance formalities are met for all imported promotional materials- To check each PO until confirmation received- To monitor promotional materials supply from the moment of PO until reception in warehouses

- Responsible for call-off activity; supplying the factory with a steady flow of raw and pack materials: placing purchase orders, receive order confirmation, monitor delivery until the material gets into the factory.- Ensure continuity of supply while monitoring the delivery cost and stocks (together with the Factory Planner). - Organising transport for all ex-works deliveries. Negotiating the transport costs