Ofentse Pooe Email and Phone Number

Attend to clients front of house managementManaging in coming & outgoing calls, mail and faxesBooking of boardroom meetings and catering as RequiredManaging and monitoring cleaners to ensure Those boardroom are clean and neat at all times Distribution of Executive newspapers, post, and Magazine subscriptionEnsure that refreshments and drinks are served To clientsHanding in all invoices to the finance Department to be signed offHousekeeping in reception area, boardrooms And meeting roomsAssisting in setting up Presentations, teleconferences and video ConferencesChecking that all technical equipment are in Working orderManaging printing roomMaintaining the register bookTrain new staff members on all reception dutiesOrdering business cards for the executives and Internal staffTaking minutes during department meetingDoing the Receptionist rooster/scheduleAssisting Executive PA’s whenever requiredPhotocopying and scanning documents for PAPlacing and managing all general orders for Groceries; printing stock; stationary & BeveragesUpdating the company’s contact listReport faults to help deskEnsure that all maintenance is done as and When required in boardroom

Operate telephone /switchboard serviceAnswering and directing telephone calls in a Polite and informative mannerDetermining where the caller should be directed Based on information about the purpose of the CallAnswering basic questions about the company for callers who don’t need to be transferred to Another extensionProvide directions to the office and Departmental contact or staff informationTransferring information company employees Who aren’t available to take calls or who are out- Of the officeResponsible for accurate transcription of callers, Names, contact information and reasons for Calling Required to know emergency procedures, such As routing calls to area law enforcement Agencies and interacting with an unwelcomed VisitorInstruct new employees on to operate the phone System, such as transferring calls to another Office or back to switchboardAnnounce when visitors arriveRelay important informationHandle emergency callHelp callers to make long distance or local calls Provide customers with area codes, telephone Numbers and other informationPerform reception functions as neededHandle all directory assistance queries

Typing and Capturing CVs for consultants andFor shortlisted candidates or clients Searching for candidates on job portholes. Assisting other consultants if need arises.Responsible for doing reference checks. Uploading specs on Placement partner system And Career Junction siteVerified candidate basic, Education & Skill Information and Employment history

Updating new data into the system (i.e. Customer’s personal information Answering calls e.g. taking and capturing Consumers phone in readings (Water and Electricity)Solving and Dealing with consumer enquiries Where necessary Emailing information to Consumers. Photocopying and Scanning consumers DocumentsSending uploaded file to Johannesburg Water Head office