Maria Aleksandrova Aleksieva Email & Phone Number

Madrid

• Office Manager and personal assistant responsibilities, providing administrative support to the Founder and CEO of the agency.
• Internal operations coordination: administrative tasks, vendors` control, team calendar management, etc.
• Collaboration in HR management and accounting matters.
• Ensuring the smooth running of the office, welcome visitors, document` management, among others.

Madrid

• Responsible for general services, handling tasks related to preventive and corrective maintenance necessary for the proper functioning of the office.
• Continuously looked for solutions to improve and upgrade facilities in order to ensure maximum efficiency, quality of service and well-being of the employees.
• Ensured office staff has sufficient equipment, furniture, stationery etc. to permit them to work effectively and assisted in IT projects
• Defined and followed up office and facilities management procedures in order to maximize efficiency and quality of service. This included amongst others: monitor office supplies, inventory, expenditures and handle.
• General administrative duties to Sr. Management such as correspondence, mail processing, filing and documentation etc. with full discretion.
• Supervised outsourced reception services as well as support the organization of events, internal and external meetings, conferences, visits from guests, etc.

Madrid, España

• General services and utilities, including mobile phones and fixed lines in showroom and stores maintenance.
• Equipment and general building maintenance.
• Direct contact point for office suppliers, catering suppliers and vendors.
• Direct contact point for local employees regarding general services issues.
• Local support for HR, Accountancy, Treasury, Finance and Legal Departments.
• Liaise with local bank, follow up and users contact point regarding employee corporate credit card

• Direct report to the site Manager.
• Provided administrative and business support to the executive management team, employees within both the Madrid and Lisbon offices, collaborating mainly with legal and accounting departments.
• Managed regular meeting with tenants and General Assembly.
• Prepared newsletters, Bureau Fax, letters and mailings.
• Created English to Spanish translation of specialized documents.
• Handled administrative budget as well as invoice processing and order creation in SAP, expenses reports, petty cash control, list of suppliers and subcontractors, tenant insurance policies and bank warranties.

Aranjuez, Madrid

• Supported the Director of the franchise.
• Collaborated with teams from other franchises within the group.
• Direct contact with banking offices.
• Helped clients by reviewing and evaluating the documentation for the analysis of the banking operations.
• Prepared and submitted documentation files for the bank operation.
• Conducted administrative tasks such as calendar management, arranged appointments, prepared correspondence, filing, archiving, photocopying, scanning and faxing.

Madrid

• Answered all incoming calls and emails and re-routed them to relevant parties, welcomed visitors, managed internal and external correspondence, as well as other general administration duties.

Sofía, Bulgaria

• Supported the General Director and the Executive Director for the territory of Bulgaria.
• Collaborated with employees of different departments within the company.
• Coordinated meeting and travel arrangements.
• Classification of documentation and archiving.
• Support in the elaboration of contracts, auction dossiers, invoices, etc.

Bachelor´S Degree, Audiovisual Communication

Grade, International Economic Relations, Grado