As an Executive Assistant, I am responsible for ensuring that all the schedules for meetings and other appointments are in order, so as to help in managing time. I also manage the calendars and schedules for most of the Executive Directors, helping them stay abreast of all the meetings and appointments they have to be at. In addition, I attend meetings and take minutes as l attend, so as the be able to bring matters to the attention of the Group Managing Director at a later time. Consequently… Show more As an Executive Assistant, I am responsible for ensuring that all the schedules for meetings and other appointments are in order, so as to help in managing time. I also manage the calendars and schedules for most of the Executive Directors, helping them stay abreast of all the meetings and appointments they have to be at. In addition, I attend meetings and take minutes as l attend, so as the be able to bring matters to the attention of the Group Managing Director at a later time. Consequently, I am also in charge of the logistics, accommodation, and travel arrangements whenever the GMD has to take a business trip anywhere within or outside the country. Furthermore, I act as a liaison between the group and the staff, the managing partners, the legal teams, and the government bodies as well as regulatory agencies. I also to create presentations and present reports at the meetings. I manage databases, and the printing, photocopying, scanning, filing, and shredding of some important documents. I also conduct reviews and analyses of departmental reports, and forward requests and requisitions needing signatures to the Group Managing Director for approval. Show less

• Purchasing of materials/equipment’s in the Ministry.• Handling of Establishment Matters (transfer, leave, promotion, Discipline, confirmation, Retirement and general administration).• Facilitate distribution of both incoming and outgoing mails and further charting of correspondence in the various departments within the Ministry through the Registry.

• Worked on partners' (National Agricultural Research Service) reports: cross-checked the report being brought by the partners to ensure they all correspond with the agreement using PROMIS and ORACLE.• Checking of vouchers and receipts for validity of expenditure of the partners (NARS)• Prepare monthly status report of projects to show the financial position of each project on Ms. Excel.• Participate in checking of daily usage of all cheque leaves as scheduled.

• Document financial transactions by entering account information• Recommend financial actions by analyzing accounting options• Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports• Substantiate financial transactions by auditing documents• Maintain accounting controls by preparing and recommending policies and procedures• Reconcile financial discrepancies by collecting and analyzing account… Show more • Document financial transactions by entering account information• Recommend financial actions by analyzing accounting options• Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports• Substantiate financial transactions by auditing documents• Maintain accounting controls by preparing and recommending policies and procedures• Reconcile financial discrepancies by collecting and analyzing account information• Secure financial information by completing database backups• Verify, allocate, post, and reconcile transactions• Produce error-free accounting reports and present their results• Preparation of staff budget Show less