Facilities Management Coordinator
Current- Overseeing the facility issues/concerns for AL HABTOOR CITY RESIDENCES, - To assist the Facilities Management Department with the day to day operations and tenant relations of assigned properties or portfolio through the coordination of tenant requests and administration of maintenance services.- To serve as the primary daily contact for tenant services.- To determine requirements by working with tenants. - To answer inquiries by clarifying desired information; completing transactions and forwarding requests.- To maintain updated records of all approved documents and their distributions clearly.- To maintain the updated records of all approved documents and their distributions clearly.- To maintain files and control logs as required.- Maintain confidentiality in all aspects of client and staff information.- Interact with staff, clients, suppliers, tenants, and visitors- Open, sort and distribute incoming correspondence, including faxes and email- Issue responses to correspondence containing routine inquiries - Perform general clerical duties to include, but not limited to, copying, faxing, mailing, laminating and filing- Provide support to the Maintenance team the raising and closing of reactive, PPM and scheduled job requests within the helpdesk.- Prepare and collate all documentation for the monthly payroll of all on site staff- Provide support to the FM in maintaining supplier matrices and the associated documentation- Order and maintain stock in relation to the facilities management service provision - Attend team meetings and produce subsequent minutes/actions- Produce hotel, weekend, weekday, tenant and ad-hoc car park passes as requested- Where applicable, meet & greet including organizing appropriate hospitality.- Where applicable, answer telephones and transfer to appropriate staff member.
