Olive Ren Email & Phone Number

Beijing, China

Beijing City, China

Administrative Assistant− Assisting office manager on annual inspection material preparation− Assisting office manager on new joiner’s registration and leaver’s de-registration with Beijing Municipal Bureau of Justice− Visa and work permit application for expatriates in the office− Preparing vouchers for certain office expenses− Updating online and published subscriptions− Keep liaising with office building property management department for office facilities maintenance− Other admin work Legal Secretary− Provide secretary support for partner and associates− Managing partner and associates' calendar− New matter opening− Preparing requested BD material for associates' meeting− Legal document, PPT formatting− Documents, emails filing− Preparing firm's brochures for Partner's client visiting− Other secretarial regular work, such as tickets, hotel booking, phone call filtering, and name card management etc.

Beijing City, China

- Providing secretarial work for BD & Marketing Manager- Conducting research and collecting information for seminars or topics required by the manager- Preparing and providing service for seminars hosted or attended- Organizing pitches with given materials for associates- Preparing firm brochures for partner's client visiting- Contacting suppliers, contractors for marketing material printing, give-away ordering etc.- Updating and managing office's marketing materials - Assisting the manager on annual budget draft

Beijing City, China

Legal Secretary- Answering and filtering phone calls, sending fax- Amending and formatting legal documents for associates- Documents and emails filing- Conducting research as needed- Flight tickets booking and hotel reservationAdministration Assistant- Filtering various external events / conference and register for fee earners if they intend to attend- Liaising with commerce chambers updating the firm information for the annual directory- Drafting weekly and monthly BD report- Doing some marketing research work as associates requested- Sending periodical publications to potential clients through email - Keeping updating firm publication with latest one received from head office- Assisting on organizing seminar, such as material printing, facilities set-up supervising, and material distribution, and transportation coordination etc.

Beijing City, China

− Secretary daily work: answer phone calls, making appointments, maintaining office stationeries, provide language support to teachers who have language communication needs− Coordinating and being responsible for School’s After School Activity (ASA) program which having around 70 teachers and 780 students involves− Assisting on events or ceremonies, such as preparing all the lists, packages, photos, uniforms and awarding etc.− Preparing teachers payment report for Business Office− Be Consultant of ASA: answer parents’ and teachers’ questions about ASA program− Helping and serve for big tournaments: support works, stuff preparation− Coordinating Community Activities: be Cashier and Consultant of the community activities