Olivia Bui Email & Phone Number

United States

Los Angeles, California, United States

● Direct the preparation and analysis of all monthly, quarterly, and annual financial reports across multiple funds (grants, endowments, merit accounts). ● Develop new reconciliation methods to enhance financial accuracy. Successfully implemented overdue subcontracts, ensuring timely resumption of critical research projects and improved collaborator communication. ● Manage a portfolio of principal investigators and projects, ensuring compliance with agency and institutional guidelines. Oversee grant closeouts, transfers, and relinquishments.● Assist principal investigators in developing complex project budgets and financial justifications. Regularly analyze expenditure data to guide budget adjustments and ensure spending practices are efficient and minimize audit risk.● Monitor fiscal performance on projects, prepare, review, and process financial transactions, and ensure timely invoicing, financial reporting, and close-out of grants/contracts.● Lead the submission of proposals for grant funding, encompassing both animal and human research subjects, to various funding agencies. ● Perform HR-related duties including payroll adjustments, position funding, and effort reviews. ● Identified key financial discrepancies leading to a pivotal $200k deficit correction and an additional $250k in funding. ● Certified in Responsible and Ethical Conduct of Research by NIH and NSF, upholding stringent ethical standards in scientific research.

Los Angeles, California, United States

• Head day-to-day financial analysis and advisory operations, promoting a culture of accuracy, quality, and continuous improvement to position the institution for sustainable growth and success• Perform complex budget analyses and leverage insights to advise Directors on the development of budgets to ensure program initiatives and goals are consistently met • Support leadership in making informed and cost-effective decisions by synthesizing data into custom reports • Maintain the financial health of the Division of Undergraduate Education (DUE) (1100 academic and staff employees) by leading key accounting and fiscal functions• Apply a data-driven approach to budget tracking to maintain a detailed knowledge of activities, identify/resolve discrepancies – capitalizing on opportunities for cost savings • Serve as a trusted advisor to directors, professors, and other personnel regarding fiscal policy• Drive change and improvement within budgetary and strategic financial planning by consulting directors on trends and gaining buy-in for recommendations• Prioritize accuracy and compliance in executing the financial and administrative processes underpinning fiscal closing, invoices, reimbursements, encumbrances, billing, deposits, transfers, and contracts• Designed and implemented a portfolio of forms and templates that enhanced both workflows and communications • Transformed the recruitment/onboarding process to reduce payroll transfers and errors• Define skills gaps and institutional priorities, before building in-service training programs around them to elevate the knowledge and capabilities of multiple internal teams• Facilitated streamlined internal operations by building workflows around priorities and schedules to deliver quality and accuracy against strict deadlines

Los Angeles, California, United States

• Serviced all contract and grant management functions for 18 principal investigators and 80+ accounts within the Mathematics/Program in Computing – with a focus on reporting and compliance• Consulted senior stakeholders to inform high-quality extramurally funded research proposals and budgets, ensuring timely submission • Synthesized complex data and information into quarterly reports for presentation to leadership • Provided coherent and cohesive financial information to principal investigators to support qualified decision-making • Embedded compliance in the management of both the financial and administrative elements of each fund, while resolving discrepancies and facilitating deliverables, invoicing, stipends, extensions, payroll, and travel• Educated and advised principal investigators on agency requirements and fiscal issues, before implementing remedial actions to maintain compliance• Partnered with departments and schools throughout the country to deliver project initiatives• Reviewed existing grant administration processes to identify and implement improvements in both efficiency and effectiveness • Cultivated authentic relationships with key stakeholders

Los Angeles, California, United States

• Managed all aspects of funds for within the Department of Mathematics/Pure Math, for 26 principal investigators and 60+ accounts• Performed monthly financial report reconciliations to ensure the accuracy of payroll, supplies, travel, and other expenditures • Championed error prevention and account accuracy • Serviced stakeholders with the precise and detailed financial information required to support key financial decisions • Advised principal investigators on university and grant policies to maintain compliance

• Managed comprehensive financial operations for the department, demonstrating expertise in various area including procurement, payroll management, and vendor communication• Orchestrated the creation of purchase orders, reimbursements, travel advances, and travel reimbursements, ensuring meticulous accuracy and adherence to financial protocols• Demonstrated exceptional problem-solving abilities by meticulously reconciling billing issues• Proactively liaised with vendors and Accounts Payable to swiftly resolve discrepancies, while also taking a proactive stance on procurement aspects such as delivery, invoicing, and justifications• Analyzed complex payroll data to identify and rectify discrepancies, adeptly managing late payments, overpayments, rush checks, and expense transfers to ensure accuracy and compliance• Demonstrated an acute attention to detail by thoroughly reviewing monthly recharges and expertly submitting NPEARS to rectify discrepancies and maintain accurate accounts.• Skillfully processed CASHNET deposits and transactions, consistently maintaining financial accuracy and upholding organizational standards.• Spearheaded process improvement initiatives by redesigning financial forms, streamlining administrative workflows, and creating a comprehensive payroll manual for training purposes• Recognized for contributions to the team's success through STAR Awards and Employee of the Month accolades.

Bachelor Of Science - Bs, Statistics

Bachelor Of Science (Bs), Statistics

Education record

Activities and Societies: Phi Theta Kappa, Circle K