Assemble data information packages for customers on all parts sold.Make hard copies of data packages and cd’s for customers when requested and ship via UPSSend electronic copies of data packages to customers and/or salesmen to forward on to customers. Keep track of data book log, managing data book correspondence.Communicate with project managers, vendors and salesmen to make sure all needed information and documentation was correctly recorded and available.Log, file and keep track of all Material Test Results that come with bought parts. Train new document control coordinators and supervise their progress. Meet with management and different department heads to discuss new processes and procedures regarding receiving and storing important documentation.Provide purchasing specifications needed for coating, welding and heat treat proceduresGeneral clerical duties, i.e. filing, scanning and logging needed information

Answer Phones and direct callsTake weekly customer order Check/ Sort mailEnter Account Payables as they come in and send them to owner to be paidOnce owner cuts check for payables, I would mail the payment and keep a record of the check stub and billEnter payments as they come in and take deposit to the bank dailyUpdate inventory Ship products via UPS, FedEx or a freight carrier.Order office supplies as neededGeneral clerical duties, i.e. filing, scanning and logging needed information

File documents and drawing for many different projectsScan and publish documents and drawings into computer databaseBuild detailed documentation books for clients and suppliersGather proper documents needed from clients and log them into computer databaseMake sure that engineers supply documents, drawings and signatures neededAssist Document Controllers when neededTake monthly supply order for departmentMail client and supplier documentation via DHL for entire department

Take electric paymentsGreet customers and thank them for their businessUpdate customer accounts in computer systemAnswer customer questions regarding their accountsKeep cash drawer balancedGeneral clerical duties