Olivia Schlaffer Email & Phone Number

Provide administrative support for the Relationship Management team.Maintain frequently changing calendars in Outlook.Coordinate all aspects of meetings and conference calls. Book travel arrangements – both domestic and international.Prepare, reconcile, and track expense reports through the Concur T&E system.Work on ad hoc projects as needed such as CB&S Women’s Network Client Dinners.Handle incoming calls and take clear and concise messages.Serve as backup support for other assistants as needed.

New York, Ny

Maintain all aspects of Accounts Payable in Quickbooks.Address all vendor questions in a timely fashion.Analyze and enter expense reports.Prepare monthly 401k contributions report.Track employee hours and attendance and report to Paychex for payroll.Generate and organize all sub-contractor lien waivers.Review and track all sub-contractor liability and workers compensation insurance certificates.Maintain and update company brochure.Communicate and liaise with PR firm on all public relations matters.

Established and coordinated print production schedules and print specifications for the manufacture of road atlases, pocket atlases, pocket maps, slickers and wall maps for brands: American Map and Hagstrom.Prepared specifications and cost estimates for mostly 4 color print publishing jobs; adjusted specifications as required to meet specific needs; evaluated quotations and quality of work, and made recommendations to the Production Manager.Created product cost analysis reports and collected sales projections to be reviewed at weekly print meetings in order to determine print quantities that both fulfill inventory needs and meet sales margin requirements.Monitored progress, investigated delays and recommended appropriate actions to ensure deadlines were met in multiple departments, such as graphic design and cartography as well as with printers and other vendors.Coordinated production for commercial/custom jobs and back to school promotions.Evaluated finished product for quality and accuracy.

Monitored and maintained the daily production duties including trafficking printer's blueline proofs, color approval proofs, and samples and print production schedules.Assisted with the flow of information between the printer, Cartography Department, prepress vendor; maintained contact with staff and printers regarding progress and schedules.Prepared and monitored a variety of vendor purchase orders and associated paperwork.Scheduled and coordinated reprint projects; monitored inventory, solicited estimates, prepared and evaluated quotations from printers and prepared cost analyses.SKILLSMS Office Suite Adobe AcrobatWestlaw / LexisNexisPacerQuickbooks Illustrator

Diploma In Paralegal Studies, Dec 2011

ABA approved program.

Bachelor Of Arts, Economics, Business Management; 2003