Administration & HR Manager

- Assist in monitoring/tracking employee relations issues including resolution and follow-up. - Assist and support management and the leadership team with handling and resolving Human Resources issues. - Monitor all hiring and recruitment processes for compliance with all local, and FreeZone laws and company policies and standards. Inform Human Resources management of issues related to employee relations. - Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines. - Disseminate information to employees related to employer-employee relations, employee activities, and personnel policies and programs. - Review and ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's). - Assist in logistics, administration, and scheduling of annual employee surveys. - Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees. - Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager. - Maintain confidentiality of proprietary information. - Welcome and acknowledge all guests according to company standards. . - Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. - Enter and locate work-related information using computers and/or point of sale systems. - Perform other reasonable job duties as requested by Supervisors. - Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.- Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.- Follow property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).

To process all visas on behalf of the Company, including employment, business and personal * To liaise with the authorities to ensure timely processing of visa applicants * To support the legal team in Company registrations * To liaise with authorities to ensure Company compliance to local laws and regulations * Staff banking and accounts setups * To keep updated on labour related changes in relation to visa processing and staff support * To process local amendments in coordination with the authorities * To support employees on sponsoring family members visas * News paper, Magazine and boards advertisements arrangements * Airport visa delivery, staff pick up and hotel arrangements

Coordinate employment/ residence, visit visas and other kind of visas with HR Coordinator Follow-up on Labor Cards, Access Cards, Emirates Identification Cards, residence visa and government health card renewal . • Coordinate and ensure that new joiners will be able to join at the right time considering their visa, flight ticket, airport/hotel pick-ups, etc and issuance of their initial joining entitlements such as set-up allowance, furniture allowance, etc. on their first day • Organize periodic renewal of Licenses • Submission of correct documentation to the Ministry Of Labor for visa applications • Submission of correct documentation to obtain licenses and efficient collection of Licenses to take place when completed • Take, submit & collect all necessary documentation in order to organize all Employee official paperwork. • Arrange medical tests, passports, memos, promotional draws and fine resolution. • Represent the Company at locations such as the Police Station, Airport, Hotels, Embassies, Ministries/Municipalities & other significant Departments & in accordance with services such as mobile & landline phone services (connections/disconnections/repairs), mail, electricity • Accompany the employee as they exit the country. • HR reporting: update Visa tracking system daily (Visit & Employment) per Department/ business unit • Prepare all the necessary letters & certificates for the banks, consulates, government institutions, etc. • Timely issuance of status changes certificate for employees in case of any changes in the employee’s individual status • Handle bank guarantee & portal account . • Reconcile & prepare a monthly report for portal and petty cash expenses considering different cost centers and nature of expenses