Job Description:-Tenancy, Trade License, Chamber of Commerce, Establishment card, permit application and renewal.-DMCC & Jebel Ali Freezone residence visa application, renewals and cancellation.-JAFZA gate pass application and renewals.-Arranging monthly utility bills payment.-Vehicle Management. Monitoring mileage and recharging petrol.-Negotiating with suppliers and ordering office supplies.-Renewing, addition and deletion of Medical Insurance of company and employees.-Maintains employee information by entering and updating employment and status-change data. -Provides secretarial support by entering, formatting, and printing information. -Organizes work. -Answers the telephone, relays messages, and maintains equipment and supplies. -Maintains employee confidence and protects operations by keeping human resource information confidential. -Maintains quality service by following organization standards.

-In-charge of Tenancy, Trade License, Chamber of Commerce, Establishment card, permit application and renewal in a timely manner.-In-charge for monthly payment, monitoring, application and cancellation of utility bills.-In-charge of Office Maintenance and coordinating with facility department and service provider for any issues in the office and maintenance, renovation of office, electrical and AC issues, etc.-Regular bench marking and negotiation with Administration Vendors to ensure best rate obtained. Vendor Review for supplier selection as per company procurement governance.·        -Coordinate with HR in preparation of credentials of new employee.        -Coordinate with IT in ordering computers for new employees and ensure system is ready before joining date. -Assist with organization of Social Events-Preparing/arranging Board Meetings (filing and others).-Provide general administrative support to all levels of employees under our Business Unit.

MAIN RESPONSIBILITIES-Responsible for Switchboard operations.-Attending to visitors at the Reception.-Organize booking of conferences in internal business meetings and meetings between businesses. To ensure that this purpose is achieved efficiently and seamlessly.-Typing LPO’s for all stationary items, toners and all other office supplies for all our offices as and when required.-Purchasing (LPO) monthly requests and maintaining records for all UAE offices.-Follows –up order with the supplier.-Generating monthly utility bills and maintaining records. -Monthly courier invoice allocation for TCS, ARAMEX &  DHL.-Daily booking of Courier (DHL, Aramex, TCS, etc)-Maintaining monthly inventory of stationeries,toners/cartridges & printing stationery supplies i.e. letterheads, etc.-Verification, coding and allocation of invoices/expenses.