Mary Oravec Email & Phone Number

Milpitas, California, US

• Administrative Assistant
• Followed up on admissions and discharges for all patients and audited all admissions and discharges.
• Maintained and audited patient medical records and scanned to SPIN.
• Prepared and reconciled medical reports and assisted the Clinical Manager with adjustments as needed.
• Scheduled and coordinated meetings and appointments; prepared meeting materials; took meeting notes as needed.
• Actively participated in the center’s quality improvement program.

San Jose, California, US

• Administrative Assistant
• Assist as back up EA as needed.
• Direct all incoming calls and greet all guests and clients.
• Purchase supplies and food for office. Maintain and keep up office appearance and cleanliness.
• Process and distribute incoming mail.
• Work with food vendors for weekly company lunches. Order meals for client, board meetings, interviews, and working meetings.

Westborough, MA, US

• Reviewed and batched all billing for all Northern California yards.
• Printed, sorted, folded, and stamped up to 4,000 invoices daily.
• Processed error reports daily for Northern California yards.
• Analyzed and resolve billing issues.
• Organized and kept a daily log of order entry errors using Microsoft Excel.
• Assisted in fixing errors when possible.

• Coordinated flights and scheduled all appointments for the VP of Finance and Investments
• Answered and screened incoming finance questions by phone, email, and in-person.
• Screened, sorted, and distributed incoming finance mail.
• Tracked incoming account statement, tax statements, and responses from tax audit for accounting. Processed audit confirmations as received and mailed or emailed as directed.

• Executive Assistant to the Owner, President, Corporate Finance, and General Manager.
• Performed Administrative functions for 45 employees.
• Brought Accounting current from a 6 month backlog.
• Represented Accounts Receivables by processing invoices through Quickbooks and sending them to customers.
• Entered and matched up invoicing for accounts payables and purchase orders. Processed invoices for payment weekly as instructed using Quickbooks. Maintained and filed all accounting paperwork.
• Processed all incoming checks and deposited all money into three banks weekly.

• Responsible for the procurement of all construction materials.
• Managed and maintained Human Resources records, tracked and updated vacation time and sick time for each employee per pay period, and processed timecards using Quickbooks.
• Assisted company President on job costing, including updates on time and materials spent on any given job.
• Reconciled General Ledger through bank statements and credit card statements monthly into Quickbooks.
• Directed all incoming calls and maintained voicemail system.

Bs, Business

Associate Of Arts (A.A.), Business

Diploma, General Studies