Mary Oravec Email & Phone Number

Milpitas, California, Us

Administrative Assistant• Followed up on admissions and discharges for all patients and audited all admissions and discharges.• Maintained and audited patient medical records and scanned to SPIN.• Prepared and reconciled medical reports and assisted the Clinical Manager with adjustments as needed.• Scheduled and coordinated meetings and appointments; prepared meeting materials; took meeting notes as needed.• Actively participated in the center’s quality improvement program.• Provided excellent customer service to both internal and external customers and patients.• Ensured tracking and notification of HIPAA compliance.• Procured office supplies including lobby postings.• Responsible for maintaining front desk including: answering phones, filing, greeting incoming visitors and patients.HR Assisting• Tracked and maintained employee records.• Notified employees of upcoming expiration dates for licenses/certifications.• Organized CPR training at the direction of the Center Manager.• Reviewed and processed payroll bi-weekly for the center and serve as payroll point of contact.• Assisted the Clinical Manager with all aspects of onboarding and orienting new hires and transfers into the center including processing and all new center employee paperwork. • Audited employee health and credentialing records monthly.Accounting• Completed bi-weekly payroll and acted as the liaison with the payroll department.• Trained employees on the time management system and payroll policies and procedures.• Oversaw monthly patient billing.• Managed petty cash and placed all check requests as needed.• Prepared billing reports for the center and acted as the liaison with the Accounts Receivable Department.

San Jose, California, Us

Administrative Assistant• Assist as back up EA as needed.• Direct all incoming calls and greet all guests and clients.• Purchase supplies and food for office. Maintain and keep up office appearance and cleanliness.• Process and distribute incoming mail.• Work with food vendors for weekly company lunches. Order meals for client, board meetings, interviews, and working meetings.• Ship materials to domestic and international destinations via FedEx or USPS.• Plan company holiday parties and company events.HR Assisting• Schedule all interviews and correspond with all candidates and interviewers to set up interviews by phone, Skype, or in person.• Follow up with hiring managers to determine whether interviews were successful or not.• Communicate with all employees for interview availability. Accounting• Enter invoices to Box and Quickbooks for payment. Match invoices to check and mail out weekly.• Process credit card receipts for all orders of food or supplies. • Reconcile company credit cards on a weekly basis.

Westborough, Ma, Us

• Reviewed and batched all billing for all Northern California yards.• Printed, sorted, folded, and stamped up to 4,000 invoices daily.• Processed error reports daily for Northern California yards.• Analyzed and resolve billing issues.• Organized and kept a daily log of order entry errors using Microsoft Excel.• Assisted in fixing errors when possible.• Followed up on order entry errors with Customer Service or Order Entry when the errors could not be personally solved.• Worked closely with the posting department and dispatchers to ensure that all docs are posted in a timely manner for billing.• Ensured that the end of the month billing is as complete as possible with little to no errors to maximize monthly revenue for each yard.

• Coordinated flights and scheduled all appointments for the VP of Finance and Investments• Answered and screened incoming finance questions by phone, email, and in-person.• Screened, sorted, and distributed incoming finance mail.• Tracked incoming account statement, tax statements, and responses from tax audit for accounting. Processed audit confirmations as received and mailed or emailed as directed.

• Executive Assistant to the Owner, President, Corporate Finance, and General Manager.• Performed Administrative functions for 45 employees.• Brought Accounting current from a 6 month backlog.• Represented Accounts Receivables by processing invoices through Quickbooks and sending them to customers.• Entered and matched up invoicing for accounts payables and purchase orders. Processed invoices for payment weekly as instructed using Quickbooks. Maintained and filed all accounting paperwork.• Processed all incoming checks and deposited all money into three banks weekly.• Routed all incoming inquires and directed them to the appropriate representative. Worked with vendors and clients to resolve invoice discrepancies or payment questions.• Coordinated with the correct vendors, tracked, and maintained, all tool calibration needs for production by ISO standards.• Reviewed resumes for employment consideration. Filed all employee paperwork for Human Resources.• Assisted in all office duties and order all office supplies. Purchased food bi-weekly and coordinated company parties. • Researched and collected estimates fore repairs or new work to be done on the building (i.e. gate repair, new awning)

• Responsible for the procurement of all construction materials.• Managed and maintained Human Resources records, tracked and updated vacation time and sick time for each employee per pay period, and processed timecards using Quickbooks.• Assisted company President on job costing, including updates on time and materials spent on any given job.• Reconciled General Ledger through bank statements and credit card statements monthly into Quickbooks. • Directed all incoming calls and maintained voicemail system.

Bs, Business

Associate Of Arts (A.A.), Business

Diploma, General Studies