1. Maintain office servicesFollow Maintain office equipmentFollow Maintain and replenish inventoryCheck stock to determine inventory levelsAnticipate needed suppliesVerify receipt of supply2. Maintain office recordsMaintaining diaries for GM, arranging appointments Attend meetings, take minutes and distribute themMaintain hard copy and electronic filing systems Handling hotel reservation & pick up assistance for foreigners Booking transport and accommodationOrganize office operations and proceduresMonitor and record long distance phone callsPrepare time sheetsControl correspondencesDealing with other agencies, organizations and groupsDesign filing systemsEnsure filing systems are maintained and up to dateEnsure protection and security of files and recordsEnsure effective transfer files and record3. Supervise office staffRecruit and select office staffSupervising and monitoring the work of secretarial, clerical and administrative staffFollow the training of employeesEvaluate staff performance Ensure personnel files are up to date and secure Managing office budget5. Perform other related duties as required