The role is that of head of procurement whose main purpose is to procure goods and services in accordance with procurement policies, procedures and regulations. Also providing leadership for the procurement section and motivating staff to achieve maximum performance and efficiency as well as manage and prepare all project related finances by reporting on all government and donor funds.The key responsibilities include:• Develop guidelines for procurement/supplies management and ensure that these are adhered to in regional offices• Formulate procurement and tendering policies, procedures and regulations• Ensure all procurement of goods and services is in compliance with policies, procedures and regulations• Participate in relevant Board Committee for procurement/tendering matters• Prepare consolidated annual estimates for goods and services and, develop and maintain standard stock lists and a list of approved and authorised suppliers• Ensure timely procurement of office equipment to meet the requirements of users, and ensure that suppliers are paid in time• Review purchase orders and process vouchers, and ensure items are ordered as and when required, and that deliveries are as per orders• Oversee physical stock taking and inventory control, and monitor stock flows• Investigate stock discrepancies, make adjustments or propose remedial actions• Plan the section`s work, supervise Responsible for Order Placement Timing, Supply / Demand Alignment, Material Replenishment and Supplier Performance. • To be the first point of contact for all finance queries for members of the research teams they support. • To have overall responsibility for budgeting and accounting for all project funds. • To provide the financial reporting and analysis necessary for the effective management of projects and funder reporting. • In conjunction with all other Finance staff to provide a comprehensive support service to the Organisation.

• Assisting Chief Finance Officer in all supervisory and administrative functions of the unit• Drawing up guidelines for the preparation of the Local Authorities Recurrent Budgets, notifying them on their indicative Deficit Grant Ceilings and giving them indications of the planned growth rates for individual departments and services• Ensuring that the budgets submitted by the Local Authorities follow the guidelines, are arithmetically accurate and compiles the budget books for all the 16 Local Authorities• Ensuring that all the necessary information and data is received from the Local Authorities for the compilation of various reports• Deputises in the absence of Chief Finance Officer• Drafts replies to Parliamentary Questions on matters relevant to Local Government Finance• Submits through Accounting Officer, applications to Ministry of Finance and Development planning for the supplementation of deficit grants• Examines cases of surcharge made by Audit and makes recommendations to the Permanent Secretary whether or not these should be upheld by the Honourable Minister• Assists with the determination of rates of the different allowances to be paid to Local Authority members and the conditions under which they are paid• Ensures that the Local Authorities Self Managed Insurance Fund is properly managed and all outstanding matters are followed up• Supervising the staff of the Local Authorities Finance Unit (LAFU), draws up work schedules and plans, assesses their performance and completes their confidential reports• Updates Local Authorities Finance and Accounting Manuals• Develops training plans for the unit• Maintain records and make payments for the supplies of school books and stationery for primary schools in Botswana• Prepares and presents lectures at workshops, seminars and courses

• Facilitate the review of Local Authorities accounting documents• Monitor Local Authorities on the production of annual abstract of accounts and quarterly progress reports• Attend to correspondence and queries on abstract of accounts, computerisation and audit issues• Member of ICT steering committee – Computerisation of accounts and core accounting• Make follow-ups on Local Authorities Public Accounts Committee (LAPAC) memorandum of progress from Local Authorities on issues affecting the Ministry and attends LAPAC sessions as an advisor on Local Authority issues• Coordinate on site assistance of Local Authorities on any issues relating to the accounting system• Coordinate training of Local Authorities on usage of the accounting system and sound financial management procedures• Production of monthly progress reports ranked according to level of progress achieved by each Local Authority• Assist Local Authorities to ensure timely production of the accounts• Analyse and review of expenditure of funds for grants and contracts to ensure compliance. Conferring with sponsors and contract officers in resolving budgeting and compliance issues.• Prioritising and researching of external funding opportunities• Generation of reports and documentation that support project closeout activities• Guiding of grant accountant• Preparation of the grant audit files • To act as facilitator in sharing experiences with the Local Authorities` Treasurers on issues relating to computerised accounts and Local Authority finances.• Managing the Implementation of additional Microsoft Dynamics GP modules for Local Authorities and any other projects• Plan and schedule ministry support to local authorities• Supervising and scheduling of personnel• Carry out performance appraisal for personnel under my supervision

This position entails a high degree of consultancy offered to clients in terms of business solution needs. The key responsibilities are; analysis of business requirements/objectives and the subsequent design of ICT (information and communication technology) solutions to fulfil these. A lot of these projects entail a whole project management engagement, from product development to end stage. This cycle includes; analysis & research, design and product enhancements, project proposal writing and presentations, pricing strategies, warranty and guarantees, installation, testing and support. Coupled with this is the responsibility for ensuring that the technical risk(s) of implemented business solutions are managed and, most importantly, that the end solution meets the technical and business requirements of the customer. Key to the job is the ability to understand and anticipate customer’s needs and aspirations and deliver sustainable performance improvements.

•Preparation of Project Plans in conjunction with and approval from the client for the duration of the contract•Monitor the progress of the SLA and other support agreements for the sites•Manage the day to day duties of the consultants under my supervision•Perform support work as per contractual requirements as and when required•Identifying bottlenecks within the clients accounting procedures and coming up with solutions•Helping clients with updating their financial records, to eliminate financial backlogs•Training users of the ERP solution on transactions processing in Cashbook (Bank Management), Payable, Receivables, Fixed Assets, Inventory and General Ledger•Implementation and Support of the Rates and Water billing for Local Authorities (Urban Councils and District Councils)