Responsible for assisting the Senior Portfolio Manager for over 1.4 million square feet of office, industrial and retail portfolios combined. Duties include dispatching calls to vendors for various issues, coding invoices for payment using a budget and inputting all invoices into MRI for the Accounting Department. Prepare all vendor’s service contracts and follow through to make sure that they are executed. Responsible for maintaining accounts receivables for all tenants including tenants whom are delinquent and maintaining weekly aged delinquencies. Coordinate all tenant work orders, tenant bill-backs including after-hours HVAC usage, and receiving and resolving tenant complaints. Print and distribute monthly statements, update and maintain monthly rental edits. Prepare move-in packages and coordinate all tenant moves. Coordinate annual fire training session class and fire drill evacuation. Assist Senior Portfolio Manager in drafting leases, abstract all leases and amendments for future and current tenants. Coordinate the scheduling with the contractor for tenant improvements, monitor the project and follow through until completed. Assist Senior Portfolio Manager with collecting and inputting data for the annual budget and for the annual CAM reconciliation. Help input data for the Accounting portion of the Owner’s monthly report. Walk all of the properties on a bi-weekly basis to ensure there are no issues with the properties.

Responsible for assisting the Property Managers for three high-rise properties and four low-rise properties. Duties include coordinating all tenant work orders, tenant bill-backs, receiving and resolving tenant complaints. Responsible for maintaining accounts receivables for all high-rise tenants including calling delinquent tenants and maintaining weekly aged delinquencies. Print and distribute monthly statements, update and maintain monthly reports including accounts receivables reports, rental edits, late fee reports, occupancy reports and OCR schedules. Coordinate all tenant moves.

Responsible for assisting the Vice President of Operations, Director of Food and Beverage, four District Managers and all restaurant managers. Administrative duties include creating memos and letters, setting up off-site meetings, returning phone calls immediately and efficiently, researching information, planning travel arrangements, receiving and resolving all guest’s comments and complaints, updating and assembling all manuals and master forms, creating, updating and distributing all company phone lists, updating weekly alarm codes to managers, coordinating all manager events throughout the year, ordering and maintaining inventory of supplies, ordering business cards and stationary, shipping and mailing supplies weekly requested through the restaurant and coordinating necessary equipment for all new store openings.