• Attending to daily Tenders and quotation for each holding companies • Attending briefing meetings.• Maintaining and updating company information on CSD• Compile monthly reports on tenders and quotations on and the success rate.• Complete all tender documents and ensuring all mandatory information is included.• Receive and deal with enquiries from colleagues and clients concerning tenders.• Complete Vendor Registration forms• Follow up on all tender results for awarded / lost tenders.• Ensure all tenders and proposals meet all relevant specifications.• Manage tender submission; ensuring tenders are submitted consistently ahead of the deadline.• Ensuring that the Bid Library and the content is up-to-date

• Read evaluate and ensure full understanding of tender requirements.• Determine content of tender layout and create bid response templates, files and supporting documents.• Project managing and driving the various parties required to provide content and response for the tender.• Format documents to ensure consiatancy for all submission.• Archive all bids, tenders and RFP’s.• Ensuring tenders are submitted on time and in the correct format.• Continuous updating of database and resource list.• Overseeing the whole tender process.• Reception Duties.• Arranging payment and collection of bid documents.• Coordinating compulsory briefing / site survey.• Completion of supplier Database registration.• Follow up of expiry of supporting documentation.• Providing support to the sales director.• Monitoring of the national Treasury Website• General Admin Duties.• Coordinate travel Arrangements for Directors.• Manage Nedfleet petrol Accounts.• Typing of assignments, letters or documents• Updating of spreadsheets and / or presentations• Maintaining an orderly record system - All filing up to date• Coordinate events and meetings as required• Arrange conferences, team building and meetings• Manage the Boardroom / Meeting Room bookings• Book car hire• Book hotel accommodation• Book Conferences/ Networking Functions etc Faxing, copying, printing documents for Directors as required.• Logs calls for any IT related problems being experienced • Ensure back-ups are being exchanged on a weekly basis• Restart server when there is power failures• Create diversion / redirect of emails when employees leave• Create email addresses and fax to email for new employees• Order laptops / software / computer consumables and set up new users profiles on these laptops • Order stationary for the office - Ensure the quotation is signed off by Director and that a PO number is obtained from the buyer