Payroll, Commissions, HR

Daily cash management and forecasting of cash needs and expenditures. Manage account payable / receivables and maintain successful vendor / customer relationships. Collection of past due customer accounts as necessary. Partner with the CPA firm with completion of the financial statements. Performs the financial analysis for management decisions.Process payroll for total of 90 employees between both locations. Administration of company benefits. Maintains confidential employee files. Councils employees during progressive discipline and also coaches when necessary.Streamlined processes for HR and accounting. Partners with owners and managers for information regarding accounting classification, tax issues, and other projects, as needed.

Assist with completion of monthly financial statements and reports such as balance sheets and income statements. Maintain general ledger and prepare journal entries / accompanying account schedules. Administer payroll. Assist with annual audit. Calculate and allocate reserves for catalog expenses. Work with annual budgets; research / analyze actuals and explain variances. Partner with customer service and sales department on accounts receivable / collection issues. Research customer merchandise returns and follow up on credit due from respective vendors. Prepare weekly scoreboard via MS Excel pivot table using data from customer service database, showing sales for each representative and commission payouts. Perform inventory reporting. Ensure allocations of monthly and quarterly expenses across 12 months. Assist with preparation of forecasts and projections to ensure budget adherence with catalog costs / printing and drops to customers.

Manage accounts payable, payroll, and general ledger for an office with 60-92-150 (throughout tenure) employees. Reconcile cash records, journal entries, and daily processor sales. Analyze expenses for executive decision-making, allocate insurance expenditures by department/headcount, and perform on-going research of use-tax regulations. Oversee currency exchange for intercompany transactions relating to foreign entities, reporting, and documentation. Collaborate effectively with outside auditing firm to optimize regulatory compliance and audit scores. Strengthen vendor relations / communications and cross-train colleagues to expand capabilities. Skillfully utilize Microsoft Dynamics Great Plains.* Saved company $50,000 per month by designing new expense analysis report, empowering executives to find and exploit cost saving opportunities. Boosted productivity and reduced duplicated processes by continually identifying and capitalizing on efficiency enhancement options.* Boosted productivity by improving/automating procedures, streamlining accounts payable functions, eliminating duplicate tasks, and training/cross-training employees on best practices. Established smart accounts payable policies and efficient intercompany multi-currency transaction procedures. Became a Notary Public to more effectively fulfill legal requirements.* Introduced multi-currency module of Microsoft Dynamics; implemented Intercompany Currency Exchange module for GP Dynamics. Partnered with software team to create highly efficient reporting on sales activity exceptions. Performed extensive testing and due diligence to ensure software team captured/resolved all issues.

Processed payments from worldwide vendors, assisting the Accounts Payable Department before it was outsourced to India. Learned about advertising industry and vendors therein.

Generated highly accurate account analyses. Prepared and evaluated reports for distribution on a daily, weekly, monthly, and ad-hoc basis; communicated details and monitored trends with clients and sales team. Supported Accounts Receivable Department while adhering to Federal Deposit Insurance Corporation (FDIC) guidelines, Alliance Data policies, and Sarbanes-Oxley (SOX) controls. Reconciled general ledger accounts and the accounts receivable ledger, the largest asset within Alliance Data’s balance sheet. Efficiently troubleshot system issues.* Enabled customers to quickly access cash, chargeback, and sales reports. Leveraged Essbase functionalities to immediately extract critical information from database. Strengthened relationships with major customers, such as Victoria’s Secret, Express, and Christopher Banks by designing critical reports relied upon in client meetings.

Spearheaded cash management and forecasting for $5 million - $7 million monthly agency funding, federal/state/local grant balance monitoring ($44 million FY2011), and budget expenditure tracking. Compiled financial, expenditure, and random moment sampling (RMS) statistical content. Completed statistical reporting for cost allocation, payroll reconciliations, and journal entries/adjustments. Provided auditing assistance to county and state auditors, and grant/budget management support to Contracts Department. Prepared tax documents.Scope of position comprised simultaneous payroll administration of 580-720 associates. Tracked and reported state, internal, and Title XX expenditures, evaluating them against state and federal grants. Directed, trained, and ensured top performance of 4 staff members. Served as primary point of contact between county and state departments of job and family services and Franklin County auditor’s office.* Reduced department headcount, saving $55,000 in payroll and benefits, through collaboration with team on enhancement to payroll system (ePas). Facilitated information flow, increased efficiency between payroll and personnel modules, and enabled payroll coordinators to assume additional responsibilities.* Enabled agency to decrease incomplete/incorrect RMS “hits” 40%, boosting funds by $2.1 million annually. Contributed to agency incentive campaigns: Increased awareness and participation among case workers regarding importance of RMS and value of completed “hits” to potentially increase grant funding by $6,000 each.* Enabled executive management and county administration to strategize and navigate organizational direction through effective preparation of agency financials, and analysis of contract/operational expenses. Assessed benchmarks against budget and availability of grants.

Provided comprehensive accounting support: Coordinated tuition funding/payouts for students, account holders, and universities. Reconciled investment and cash accounts, including $500 million for guaranteed fund and $2+ billion for variable fund. Prepared journal and period closing entries. Delegated assignments to accountant and fiscal specialist.