Responsible for the innovative planning and execution of client meetings and events. Oversees and supports operational and logistical activities including creating and managing event budgets. Identify, visit, and recommend prospective event locations, negotiate contracts with hotels and vendors, ensuring compliance with legal, safety, and health requirements. Manage housing for VIPs and conference attendees as well as coordinates transportation. Owns the meeting management with exceptional communication and organizational skills while managing competing priorities and relationships. • Consult with client event partners to understand needs and objectives, ensuring successful delivery of events. • Coordinate logistics for Annual Meeting(s) and related tasks, including audiovisual, catering, electrical, budgets, and potential sports related social activities. • Maintain current knowledge of venues, services, pricing options, and industry trends. • Serve as the primary contact for smaller clients and support the primary contact for larger clients. • Collaborate with, provide strategic advice to, and support internal and external partners, including Executive Director(s), Program Manager(s), and volunteer Council. • Utilize Cvent Event Management software to create event website pages, the event mobile app, and on-demand content. • Participate in pre- and post-conference meetings to review event details, debrief, and make recommendations for future meetings. • Coordinate and manage internal AIM social activities including the company summer outing and holiday party, as assigned by Director of Meetings and Exhibits.

Managed the logistics and sponsorship details for 20 annual trade shows including contracts for booth space, furniture rental, onsite show services, freight, marketing material, and exhibit display components. Coordinated the production of all annual meeting signage as well as all trade show QR signs, giveaways, and marketing material for each event. Created annual trade show budget including monthly reconciliation with the finance team. Processed marketing and trade show contracts, purchase orders, and invoices to ensure the accounting team had correct billing codes and vendors were paid in a timely manner.• Nurtured strong relationships with internal teams and external vendors fostering a collaborative environment and ensuring alignment of goals and objectives.• Coordinated advertising and sponsorship opportunities enhancing brand visibility.• Collaborated with ACR marketing team to ensure the right mix of services were showcased at each event.• Prepared reports on trade show and sponsorship activities to evaluate ROI, recommending opportunities and changes to enhance exhibit performance.• Consistently exceeded expectations, reinforcing my reputation for exceptional support, reliability, and professionalism.

Innovated a strategic role reporting directly to the COO, serving as a liaison between marketing and sales teams, fostering interdepartmental collaboration and synergy to drive organizational success. Responsible for extraction and preparation of reports and mail lists, demonstrating attention to detail in safeguarding the integrity of all data housed within our company-wide database. Fostered inclusivity by collaborating closely with employees at all levels within the organization.• Led the development and implementation of a streamlined contract renewal process, ensuring operational efficiency and elevating customer satisfaction levels.• Conducted extensive research of prospective clients and meticulously curated trade show lists, effectively fueling the sales pipeline with high-potential opportunities.• Facilitated the collective formulation of industry-leading best practices for optimal Customer Relationship Management (CRM).

Event Marketing Manager (March 2011 – August 2016)Marketing Coordinator (June 2009 – March 2011)Orchestrated a diverse array of impactful marketing and communication campaigns across ten annual trades shows, assuming full accountability for budget development, production schedules, mail lists, and proofreading of all promotional materials. Managed the Request for Quotation (RFQ) process by conducting thorough analysis of client needs and objectives and strategically working with vendors to prepare proposals. • Managed the production of all print marketing collateral, ensuring projects were completed on-time and within budget making for happy clients.• Cultivated robust relationships with internal teams, talented designers, print/mail vendors, and accounts payable, overseeing the entire production, distribution, and invoicing process to achieve remarkable outcomes within budget and stringent deadlines.• Created an exceptional in-house marketing division that doubled its financial performance within a single year.• Collaborated closely with the HR department to recruit, interview, train, and coach three exceptional event marketing specialists, contributing to the creation of a high-performing team.• Initiated and effectively led a dynamic committee dedicated to cultivating a positive work environment, consistently coordinating captivation monthly activities for an office of 100 employees.

Conducted comprehensive research and selected vendors, demonstrating adept negotiation skills to secure contracts for travel, hotel accommodations, catering services, and audio-visual requirements for monthly business meetings. Orchestrated seamless logistics for ten annual trade shows, overseeing every aspect from securing prime exhibit space, arranging furniture rentals, efficiently shipping booths and marketing collateral, ensuring successful event execution. • Exemplified the highest level of customer service as the dedicated point of contact for all corporate memberships, providing personalized attention and ensuring exceptional satisfaction among clients.• Collaborated closely with talented designers and printers to conceptualize, develop, and produce all corporate marketing materials, ensuring a cohesive and impactful brand presence.

Formulated, developed and delivered one-on-one training for new clients and employees resulting in accelerated adoption of online ordering systems, enhanced order accuracy, streamlined communication, and significant time savings.