Automating and optimizing workplace management for increased efficiency and streamlined operations.

Core CompetenciesAdministrationSetup New office and RelocationTravel Management Visa Management and FRROProcurement ManagementEvent ManagementVendor ManagementTraining and DevelopmentEmployee WelfareStatutory And Compliance (HR-Admin)Budgeting and Expense Management

Core CompetenciesAdministrationSetup New office and RelocationExecutive AssistantTravel Management Visa Management and FRROProcurement ManagementEvent ManagementVendor ManagementTraining and DevelopmentEmployee WelfareStatutory And Compliance (HR-Admin)Budgeting and Expense ManagementAchievementHaving substantial savings in travel management around 10% YTD by contracting hotels, cars, air vendors and adding control points in system.Successful completed the Fully Vaccination process of all employee 17 location in 95 days started June 21 to Aug 21Reduce Administration and operating cost by 10% in the period of Covid-19 LockdownReduce rental cost by 28% at Mumbai office location and around 15% for other location in India in Lockdown periodSuccessful deployment of Transport Automation within record timeline of 3 months which is far speedy as compared to market standardsReduce procurement cost in sector like : Office Stationery, Printing material – Business stationery, HR stationery, Marketing materials

GENERAL ADMINISTRATIONTRAVEL DESK / EVENT MANAGEMENT & GUEST RELATIONVENDOR MANAGEMENTCOMPANY VEHICLES, ASSETS AND LEASE CONTRACT MANAGEMENTMIS & REPORTING------------------------------------------AchievementHaving substantial savings for the company by contracting hotels, cars, air vendors and adding control points in the system.Implement SOP for domestic and international travel policy to save the cost.Implement a tracking system and cost-saving intervention in courier majorly required at Export. Cut down communication charge at cooperate and plant level Implement a total automation process and Approval Matrix for travel bookings such as Air, cab, and hotel. Introduce OLA to have transparency in surface travel Implement biomatrix attendance system.

GENERAL ADMINISTRATIONi) Address various routine & day to day activities related to Office Maintenanceii) Upkeep and Maintenance activities of the office premises like work stations, pantry area, washrooms, showroom, Air-conditioning, lighting, furniture and fixtures etciii) Organize Security and safety measures for the office premises like fire measures, pest controls withy yearly audits and safety drills for all locationsiv) Other adhoc requests related routine repair and maintenance activitiesv) Monitor discipline and attendance of the housekeeping and security staffvi) Facilitate seating arrangement for New and existing employees and facilitate issuance of ID card, Name plates, Visiting cards, Data card, SIM card, Car parking passes etcvii) Monitoring security services including man and material movement, security rosters, attendance checking and regular inspection of mandatory security registers, gate pass, reports at security deskviii) Periodic branch visits for facilities Audit and review of the services providedix) Organize new office premises on lease based on the requirements from the Branchx) Monitor the expiry and renewal of the leased premises including layouts, furnishings, furniture and fixtures for the new premisesxi) Looking after operation & maintenance of the entire Physical Infrastructure facilities i. e. Electrical, UPS, Centralized Air-condition, Fire Alarm system, EPABX systems, Access Control System, Closed Circuit Television System. And Responsible for General administrationxii) To liaison with government services (Municipal Corp, Electrical Board, Police Etc.) on a routine basisOFFICE SUPPLIES MANAGEMENTTRAVEL DESK & EVENT MANAGEMENTVENDOR MANAGEMENT

Managing complete travel needs of the organization, starting from the request initiated by the respective member, taking requisite approval, making bookings, negotiating rates, approving payments, coordinating with accounts for payment settlement, supporting the requisite manager during travel.Ticketing (Domestic & International)Managing and negotiating Corporate Deals with Hotels for better service and discounts.Responsible for Payment Clearance of Vendors, along with providing supporting documents regarding the same.Verify all the invoices raisedTravel Process/Policy to be followed and modified as per the need for smooth travel process.Forex management Preparing MIS reports Visa processing for the Employee. Handle the entire spectrum of activities across providing facilities support and efficiently handle contractors, house keeping /pantry services, mail room operations, Record management and house-keeping/tea/coffee/water services.Coordinating between departments and operating units in resolving day-to-day administrative and operational problemsLiaised with Vendors and Agencies for signing effective corporate deals and contracts for AMCs.Co-ordinating with Government / Semi-Government bodies like BMC, Police for daily business operation Ensuring all shops & establishment licenses of all our offices / permits and insurance are renewed & paid on timeScheduling and coordinating meetings, interviews, events and other similar activitiesPantry maintenance & Inventories.Stationary management & keeping the record for the same.Coordinating with service provider like Vodafone, Airtel, Idea for leased line/PRI line and for cooperate connection to employeeAsset tracking and ManagementMaintain the care and use of housekeeping supplies and equipment, etc. Perform regular inspections for sanitation, order, safety and proper performance of assigned duties. Inspect storage rooms, utility & janitorial closet, etc., for upkeep and supply control.

¬¬Process dealt with handling calls & emails from the various Travel Agencies, Clients & Suppliers regarding Travel related queries. Providing information about various products & services to clients & converting them into sales. Requesting hotel reservations & other On-Tour Services for our clients. Confirming reservations, transfers & special requests as per client requirements. Offering alternative hotels & services in cases where the original requests cannot be confirmed. Negotiating for best available rates & offering the same to prospective customers.