Patricia F. Email & Phone Number

Newport, Rhode Island, United States

Process all invoices in accordance with two-part or three-part match for approval. Record all approved invoices into QuickBooks for payment processing. Perform all aspects of Accounts Payable and Accounts Receivable. Record all day-to-day financial transactions ensuring accuracy and speed. Balance and maintain accurate ledgers, monitor business expenses. Monitor all cash levels, make transfers when necessary and prepare bank deposits. Prepare month-end closing activities such as, but not limited to, reconciliation of credit card accounts, bank accounts, investment accounts vendor accounts, journal entries, accrued expenses and other areas. Prepare and distribute monthly financial reports including balance sheets, income statements, profit & loss reports for Finance Committee and Board Meetings. Assist with payroll processing, calculate, and update annual salary increases, employee healthcare, dental and retirement contributions from employees and company matches per employee. Develop and monitor Annual Budget(s) for submission and approval to Finance Committee, Board of Trustees, and the City Hall. Prepare all necessary documentation for the Annual Workers’ Compensation Audit, Annual Audit and Retirement Account Audit. Reorganize and streamline existing chart of accounts, reclassify existing accounts payable, accounts receivable, and vendor accounts in QuickBooks. Track all prior income and expenses for any inaccuracies. Make necessary entries for resolutions with Treasurer. Track all funds and expense spreadsheets related to Grants, restricted and non-restricted donations. Update employee monthly PTO time accruals and time usage sheets. Distribute to employees.

North Kingstown, Ri

A family owned and operated performance leader in the trucking industry, offering local, intermediate and long-haul transportation.Office Admin/BookkeeperOrganize and maintain office operations, perform administrative, accounting and clerical functions, including new procedures. Designed streamlined filing system, maintain driver DOT files and employee records.AccomplishmentsBalance and maintain accurate ledgers, provide all aspects of accounts receivable, accounts payable. Perform monthly bank and credit card reconciliations. Streamlined accounts receivables to 30 day payment system, monitor office expenses,Created daily cash sheets forecasting incoming and outgoing funds while calculating vendor payments.

Providence, Rhode Island, United States

Conversent Communications, LLC 2001-2004A Global Telecommunications CompanyAssistant to Lead Counsel Effectively managed daily transcribing of recorded dictation. Created and maintained a wide range of confidential records, processes and documents involving litigation, agreements, complaints, briefs, and memorandums throughout legal proceedings for telecommunications legal department. Managed cases throughout all proceedings.AccomplishmentsProduced a clean and organized filing system for cases in all states regarding litigation with other large telecommunication companies.Manage attorney’s calendar and travel arrangements for court appearances and appointments.Manage attorney’s calendar for court appearances and appointments,, travel arrangements and ensured prompt responses to telephone calls, email and in-person inquiries displaying professionalism in both client and court relations.

Providence, Rhode Island, United States

A premier Rhode Island firm providing legal services to individuals, families, businesses and executives in practice areas of family and civil law.Legal AssistantResponsible for creating and managing daily transcribing of recorded dictation, confidential records, litigation documents, agreements, complaints, and settlement negotiations throughout domestic legal proceedings. Accomplishments• Assist family law attorney in preparing for trials, hearings, and appointments,• Perform client intakes.• Created color coded filing system for clean and organized client system for all case files.• Manage attorney’s calendar for court appearances and appointments and ensured prompt responses to telephone calls, email and in-person inquiries displaying professionalism in both client and court relations.

Pawtucket, Rhode Island, United States

Rhode law firm primarily focused in family law, personal injury-general, estate and trust litigation.Legal AssistantResponsible for creating and managing daily transcribing of recorded dictation, confidential records, litigation documents, agreements, complaints, and settlement negotiations throughout domestic legal proceedings. Accomplishments• Assist two attorneys in preparing for an array of domestic and criminal trials, hearings and appointments.• Conducted case research.• Create, organize and maintain confidential client files. • Manage attorneys calendars for court appearances and appointments and ensured prompt responses to telephone calls, email and in-person inquiries displaying professionalism in both client and court relations.