International Channel of $100M prestige skincare company coordinating with regulatory agencies and customs officials on 15 B2B accounts covering Latin America and APAC countries ensuring distributor’s registration documentationInteracted and coordinated with other government and regulatory agencies providing information for import shipments while keeping current with constantly changing laws and regulations involving exportationTracked and reported sales including forecast, actuals and budget highlighting risks and new opportunitiesCollaborated on prospecting new markets primary focus on opening the Chinese marketProvided analytical, reporting, and documentation for Forecasting, Demand Planning and S&OPManaged Visual Merchandise creative briefs planning, development, execution and delivery Coordinated worldwide training and distributed new launch training material, assets and marketing materials

Managed accounts billings and receivable, payroll and QuickBooks an office furniture and design firm with over $5M in annual revenue including over 700 annual projects and 300 manufacturers repsOversee office space, lease relations and operations for office of nineRetain City and County of San Francisco Local Business Enterprise (LBE) certificationPoint of contact for Union and non-Union build-outs, installations and furniture deliveries

Oversaw on-boarding of 150 team members of an international professional sailing teamSupervised team of ten including relocation specialists, benefits, facilities management, catering, security, family, hospitality and reception; departmental budget approvals; their career development evolved throughout the eventSet up first US office including filing Federal incorporation paperwork, securing real estate, insurance, work space layout and vendor agreementsManaged Visa process, including team petition applications, work and visitor Visas, conversions and renewals for over 300 team members and dependents; coordinated Visa interviews in 15 countries Assisted in selection and implementation of team health insurance planOnsite insurance specialist navigating first time users through US private insurance and advocating on their behalf for claims ranging from pre- and post-natal care to organ transplant Liaised with embassies and consulates in the US to maintain proper documentation for Spanish work Visas; coordinated with Spanish team counterparts for conversion of employment contracts to be in compliance with Spanish labor lawsDrafted and implemented Team Policies; maintained Master Personnel List Ran weekly heads of department meetings keeping all aspects of design, build, marketing, admin and training informed and on schedulePoint of contact for US State Department, Department of Homeland Security and outside Immigration counsel for our in-house legal departmentDrafted and edited monthly Chairman’s Update, Internal Communications and External Family CommunicationsCreated Relocation Blog – seventy percent of the team were first time visitors to the US

Led client engagement focused global sales training programs for boutique M&A integration consultancy practice in professional services change managementCreated project training schedules for the Americas, EMEA and APAC based on client demand, instructor availability and budget constraintManaged all legal incorporation documents for State of California and City and County of San FranciscoResponsible for account payables, customer invoicing, and contractor payments of $2.5 revenues

Identified and targeted high-level lateral attorneys and practice groups with emphasis on developing Bay Area offices and cross-selling firm-wide; largest acquired group had over $7M in annual billingsCoordinated all phases of the lateral attorney interview process and drafted offer lettersIntegrated new lateral partners and their clients into firm’s billing and conflicts systemDirected Summer Associate program; organized Bay Area on-campus interviewing firm-wideSupervised Equal Employment Opportunity (EEO) and Affirmative Action (AA) reportingCreated and managed budgeting process for the Bay Area Charitable Contributions Fund, Recruiting, Diversity and Inclusion programmingManaged the Bay Area community service programming for San Francisco Food Bank’s Food from the Bar, SF AIDS Walk and Habitat for HumanityRan the Diversity, Community Relations, Hiring, Pro Bono and Art CommitteesMember of the firm-wide technology/IT team responsible for acquiring, beta testing and implanting new softwareMember of firm-wide Happiness Committee in charge of the Fortune’s ‘100 Best Companies to Work For’ application and overall office happiness

Supervised daily office operations including benefits administration, staff recruiting, California and Federal compliance, reception, office services, secretarial support, IT and word processingTrained in DISC Assessment Personality Profile System to improve employee relations, development and productivity Approved expense reports, leaves and coordinated production staffing

Created and prepared pitches, brochures and advertising pieces to support the execution of the marketing/business development planConducted market research targeting new clients and enhancing existing client relationshipsWrote and maintained directory listings, managed attorney biographies and San Francisco website contentManaged marketing budget, record-keeper assigning account numbers, processing expenses and reporting annual marketing expendituresPlanned all local events and client entertainment, including annual firm-wide partner retreat

Coordinated and scheduled hiring of fellowships, Summer clerkships and Spring and Fall law clerkshipsSupervised filing of several United States Supreme Court amici curiarum briefs with in-house and outside counsel, legal experts and printersSupported senior litigation partner with all aspects of scheduling, travel, expense reports and client billingDeveloped relationships within local top-tier law school community and oversaw on-campus recruiting for Bay Area and select East coast law schoolsParticipated in and sponsored local environmental and public interest law programmingInitiated and maintained various online recruiting postings and NALP listingsComposed and created professional announcements, marketing and firm development materials

Established three office locations in San Francisco and one Washington, DC office including leasing, Class A build-outs, logistics, space planning, asset management and procedures for Venture-backed start-upHired and orientated 60 employees in six months and managed H1B Visa applicationsPlanned both venture capital investors and Board of Advisors meetings for Series A and B rounds of funding Event coordinator and liaison for San Francisco Fleet Week 2000; interfaced with US Navy, US Coast Guard, local and regional municipalities and law enforcement for event scheduling and website contentManaged budgets and executed print buys and for eleven A&E publications; proofed art work with advertising agency weekly creative reviewsCreated collateral for press packets and managed vendors for premiums promotions