Patricia Susan Dillon, Cppa Email & Phone Number

Washington, District Of Columbia, United States

Supporting FAA as Lead Delegate providing inventory clean-up, completion of Triennial and annual inventories, conducting excess and disposals for SEVEN inventories and policy educator.Also working on hand receipt compliance, tracking asset target replacement dates, weekly reviews of asset purchases to ADD to inventories, order new equipment, and dispose equipment on GSAXcess sales and USPS Blue Earth Program.Writing a Desk Guide for the asset users and points-of-contact that interact on my assigned seven inventories.

I am a member of the National Property Management Association. I currently hold a CPPA certification and enjoy all the learning opportunities this organization provides.

Washington D.C. Metro Area

FAA ContractorInventory Management Policy EducatorFinancial Analysis

On contract at the Federal Aviation Administration providing direct support to the Headquarters Region Principal Property Officer.

Washington D.C. Metro Area

ALCOSYS, Inc. on contract at Federal Aviation Administration (FAA), 800 Independence Avenue, SW, Washington, DC 20037MAIN FOCUS: Provide the FAA Aviation Office of Logistics (ALO) with support to train Custodians/Delegates in the use of AITS (FAA’s official property record database), inventory clean-up, completing Triennial/Custodial Change/Spot inventories, maintaining ISO 9001 compliance, submitting comments for policy updates, and educate Custodians in FAA regulations/procedures for inventory management and property record transactions including add, transfer, excess, and report of survey. Refer to FAA Order 4600.27 Personal Property Management, FAA Personal Property Process and Procedures Guide, AITS User Guide, local Standard Operating Procedures (SOPs), as well as various regulations and property bulletins as necessary. Attend staff meetings, ad-hoc status meetings, inventory site meetings, as well as Personal Property Officer (PPO), Property Disposal Officer (PDO), Report of Survey (ROS), AITS users, and property website enhancement teleconferences to keep abreast of current issues and make recommendations. Use Lotus Notes and Outlook for email, Word, Excel, and PowerPoint to submit weekly reports, annual program reviews, monthly contract status reports, and ad-hoc comments on policy changes, review writing of SOP process descriptions, and training materials.Areas of focus:INTERNAL AUDIT SELF ASSESSMENT TO CLEAR ABANDONED INVENTORIESEXTERNAL AUDITPOLICYENVIRONMENTAL CONSIDERATIONSPHYSICAL INVENTORIESRECORDS CLEAN UPCURRENT AND AGING TRANSACTIONS CONTROL IN THE PROPERTY RECORDLOSS/DAMAGE/DESTRUCTIONCONTROL – OWNERSHIP, RESPONSIBILITY, AND ACCOUNTABILITY

Walter Reed Army Medical Center, Washington, Dc

IAP Worldwide Services, Inc. on contract at Walter Reed Army Medical Center (WRAMC), 6900 Georgia Avenue, NW, Washington, DC 20307, IAP Human Resources Headquarters (321) 784-7100, Department of Homeland Security background check, Public Trust clearanceProvided WRAMC, Property Book 46 Office/Washington, DC Garrison with BRAC final property management to remove property from WRAMC facility, database (DPAS) and update Property Book paper files. Trained custodians in Army regulations and procedures for inventory management and excess. Referred to Army Regulation (AR) 735.5, Department of the Army (DA) Pamphlet 710–2–1, and local SOPs. Used Microsoft Outlook, Word, and Excel to submit reports.RECORDS: Provided monthly cyclic inventories, reviewed and updated property records, provided statistical analysis/status to indicate inventory corrections, transfers, adjustments with supporting documentation to make and verify DPAS changes. Maintained proper documentation in Property Book Office paper files according to Army regulations including up-to-date custodian-signed inventories.MOVEMENT/TRANSFERS: Provided transfers between locations within a site w/hand receipt to hand receipt transfers, and lateral transfers from one Army installation to another. Managed details of transfer forms/attachments, obtained proper signatures, and ensured database transfers.DISPOSITION/RETIREMENT: Inventoried and arranged for excess removal to secure location, removal of DPAS accountability, processed forms for missing line items, and checked National Stock Numbers. Collected DD1328-1A after degaussing of CPUs, servers, laptops for final disposal.

Provided Department of Labor (DOL), Job Corps Regional Office Support (JCC), Outreach Admissions (OA), Career Transition Services (CTS), and National Training Contracts (NTC) with property management including annual property reviews, regional office center assessments, training to DOL contractors in property procedures for Federal property management (according to FARS, DFARS, and DOL policies) and in all aspects of the use of DOL property database CITRIX used to manage and account for Federal Property.Traveled to 15 job corps sites, surveyed expendable, non-expendable and capital property, storerooms, warehouses, labeling, suspense files, historical files, quarterly and annual inventory records, hand-receipt and transfer records, off-center repair logs, condition and records for GSA motor vehicles, reporting evidence of missing property not reported, reporting acquisitions without regional approval, number/amount of purchase orders, and processed $502,058.00 of excess and $30,665.00 in missing property. I processed forms and obtained authorizing signatures on-site. From my office I processed another $4,838,313.00 of excess and $14,662.00 in missing property at 34 other job corps sites.ACQUISITION: Assisted and provided training with acquisition procedures, forms ETA 3-41B and obtained regional/national approvals.MOVEMENT/TRANSFERS: Provided training/monitored transfers between locations within a site w/hand receipts, and from one site to another with Form SF 122 Transfer Order for Excess Property.CONTRACTS/AGREEMENTS CLOSURE: Conducted 6 contract changeovers w/final inventories in excess of $550,000.00, prepared proper forms, called together accountable parties for signatures.DISPOSITION/RETIREMENT: Provided training/assisted in processes for property removal from use and CITRIX. Collected form DL 1-55 sanitized computers, servers and laptops. Included reutilization, donation, sale, abandonment, destruction, and removal of accountability.

Designed and created graphic promotions and marketing materials to showcase hotel wedding services, banquet facilities, formal restaurant, upscale lounge, fitness club, spa services, cafe/coffee shop, luxury guest rooms, lounge band nights and other hotel events. Negotiated and managed advertising as media buyer for newsprint, radio, billboards, magazines, county reference guides, state reference guides/calendars and much more. Released public service announcements and press releases of upcoming events to the press. Designed and produced all graphic needs including brochures, restaurant menus, tabletop promotions, business cards, forms, guest room directory and more. Negotiated and managed print vendor relationships. Created and coordinated production hotel’s monthly newsletter by gathering information, writing articles, taking photos, and featuring monthly promotions. Steered a marketing committee to organize lounge and hotel events to utilize banquet facilities. The committee also recommended necessary upgrades to keep the hotel competitive. Monitored/reported project and advertising costs/balances on a monthly and annual basis in Microsoft Word. Used CorelDraw and Photoshop for graphics and photos.Provided the hotel with the best possible advertising and print vendors at the lowest cost. Reconciled monthly billing statements with vendors, disputed billing discrepancies, and obtained adjustments. Provided the hotel with a detailed cost and balance report on a monthly/annual basis in Microsoft Word and Powerpoint.REQUIREMENTS PLANNING: Participated during annual/weekly decision-making process of identifying and justifying property acquisitions such as printing supplies, printing needs, print advertising, and radio advertising to satisfy Colony South Hotel’s goals and objectives of promoting and advertising hotel amenities and events to consumers and patrons in several nearby communities and cities.

Created, negotiated and managed print advertising to newspapers, magazines, medical publications, education organizations, etc. to promote a wide variety of hospital services, as well as to recruit medical staff. Created and coordinated production of marketing materials (brochures, fact sheets, medical literature, posters, and event fliers). Extended invitation to bid to area print vendors and secured the best work and cost. Attended press checks with print vendors. Created, coordinated and produced the hospitals monthly newsletter by gathering information, stories, and taking photos. Designed and created graphics for exhibit booths, both in hospital and for public events. Created, coordinated and produced hospital forms working with and taking direction from hospitalists, physicians, and administrative managers. Helped coordinate and run community outreach events, including annual health fair, local annual county fairs and expos, and events hosted by civic organizations. Monitored and reported project and advertising costs/balances on a monthly and annual basis in Microsoft Word. Reconciled monthly vendor billing statements, disputed billing discrepancies, and obtained adjustments. Used Illustrator, CorelDraw and Photoshop for graphics and photos.REQUIREMENTS PLANNING: Participated during the annual decision-making process of identifying and justifying the following year’s property acquisitions such as computers, printing supplies, printing needs, print advertising, and supplies.PROPERTY ACCOUNTING and PHYSICAL INVENTORY: Participated in the annual inventory of hospital property by accompanying the auditors through our department and helping to identify property entered onto the hospital’s database and by identifying new property to be entered onto the hospital’s database.

Sold, designed and produced camera-ready print advertising for a variety of projects, including a community newspaper with distribution of over 25,000, resident guides, real estate guides, coupon books, direct mail and other local advertising. Managed daily production of newspaper, including gathering information for editorials, columns, advertising, wrote copy, overseeing reporters, columnists, editor, graphic artists, customer service, writing/rewriting articles, photography. Laid out entire newspaper. Created, coordinated and produced working forms to streamline the processes of daily newspaper operations and transfer of newspaper and other graphics projects to printhouses. Maintained great customer relations to provide the best service possible. Used Adobe PageMaker, CorelDraw Photoshop, WordPerfect for reports.REQUIREMENTS PLANNING: Participated during the annual decision-making process of identifying and justifying the following year’s property acquisitions such as computers, printing supplies, and art supplies to satisfy my department’s goals and objectives of promoting and advertising businesses and events in the weekly Charles County Newspaper that was circulated in Charles County and lower Prince George’s County, Maryland.PROPERTY ACCOUNTING and PHYSICAL INVENTORY: Participated in the annual inventory of publishing property by accompanying the owners through the facility and helping to identify property entered into the owners’ written ledgers and by identifying new property to be entered into the written ledgers.CONTRACTS AND AGREEMENTS: Negotiated and sold classified ads and display advertising. Prepared graphics proof sheets to include all printed publications, advertisement specifications, pricing, issue run or distribution dates, areas of distribution, and a paragraph describing the particular promotion we were participating in as a customer contract. Obtained all necessary approvals. Obtained payments on advertising sold.

This company is no longer in business.B&H sold and maintained/repaired heavy welding machinery and generators for construction and government clients. Reorganized and managed the front office. Found and corrected problems in the general ledger and introduced a better workflow for the owner so that he could see where his money problems were occurring. Daily operations included accounts receivables/payables, customer invoicing, payroll, wage tax payments, sales and use tax payments, checking reconciliation, preparing preventive maintenance agreements, and maintaining personnel files. Created, coordinated and produced customized working forms to streamline the processes of daily operations. This aided me to get actual figures needed for financial records and reports. Used DAC payroll processing, Peach Tree financial records, and WordPerfect for financial reports.ACQUISITION: Acquired machinery parts, vehicles, office supplies by direct negotiation. Prepared draft/final contracts for approval. Entered/tracked acquired property in written ledger. RECEIVING: Received all acquired property. Gathered bill of lading, copies of delivery papers, and information on packaging and property to enter into written ledger. Delivered to end user or property custodian.PROPERTY ACCOUNTING: Maintained written ledger of property acquisitions, cost of repairs, transfers, retirement. Tracking capital assets included upgrades to property, salvage value, lifecycle.PHYSICAL INVENTORY: Conducted annual inventory of property for entire facility against written ledger and entered changes. Requested sales receipts of found “utilized” expendables or nonexpendable property purchased by the workmen, and obtained written approval to enter into the written ledger.

ACQUISITION: Digital Equipment Corporation contracted to the U.S. Government through RFP, RFI, RFB, the sales and service of mainframes, computers, word processors, monitors, printers, networks, and software. Managed proposal processes and GSA renewals for government acquisitions.PROPERTY ACCOUNTING: As custodian, I kept the inventory printouts updated of acquisitions, movements, transfers, and dispositions. Provided monthly copies to the data center for database updates.PHYSICAL INVENTORY: Conducted physical inventories on a monthly basis of all movable durable property within my division to verify existence, location, quantity and reconciliation of property items.SCREENING/EXCESS: When property became unusable or not necessary, I stored the property until the data center could retrieve the property for use within the company or to determine if it was to be excessed.Maintained Top Secret clearance.

Secretarial Certificate, Business Law, Business & Legal Writing, Legal Studies, Accounting Principles, Acquisition And Contra

Activities and Societies: National Property Management Association, Federal Chapter, Washington, DC

Education record