Patricia Wright Email & Phone Number

Spokane, Washington Area

rovides direct administrative and personal support to the President and CEO.Provides support to the Board of Directors.Handles confidential information which would have immediate impact on the company operations, performance, or value if shared beyond its intended audience.Manages extensive business and personal travel arrangements, coordinating frequent modifications.Responsible for the preparation of accurate expense reports following Regional policy.Researches issues and topics using internet search tools, in-house data library, or informal communication channels. Responsible for analyzing data and making recommendations.Prepares invoices, reports, memos, letters, financial documents, budgets, and presentations using word processing, spreadsheets, database, and/or presentation software utilizing proper grammar, punctuation, and spelling. Reviews office operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Birmingham, Alabama Area

Primary focus of this position is to administer the back end of ViiV grants. Other areas of responsibilities include both international and domestic travel, meeting coordination, and expense report processing.The grants coordinator expressed concern that proper documentation was not being updated on the Sharepoint team site. Documentation of grant agreements and payments must be transparent in case of an audit.I was asked to examine the workflow of the ViiV grant process for efficiency and accuracy. Improvements I implemented included grant application form modification, step by step workflow revision, better communication with applicants via response letters, and new, standardized naming convention implementation. These changes were well-received and have made the process overall seamless. Close liaison with Finance staff and Accounts Payable is necessary to ensure timely payments of grants and customer satisfaction. I was given the responsibility of examining the completed application forms and following up with applicants if needed to obtain more information to complete their applications. The next step is to upload all application documentation to the Sharepoint Teamsite in preparation for the quarterly review committee. After the committee determines awarding of grants, I follow up with each applicant to inform them of the committee's decision.

Austin, Texas Area

Provide high-level support and coordinate day-to-day administrative duties relative to the VP of Research Operations and Chief Operating Officer by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Required to maintain confidentiality. Manage and maintain executives’ schedules, set up meetings and appointments. Prepare memos, letters/documents, responsible for proofreading. Compose and/or types correspondences or documents (i.e. proposals, grant applications). Research and compile information regarding regulatory compliance issues. Coordinate and prepare for conference calls, staff/committee meetings and seminars, including taking meeting minutes. Coordinate, prepare and host department functions and events. Establish, maintain and retire various departmental files, including confidential files. Complete maintenance requests, purchase requisitions, travel expenses and reimbursements in Oracle software. Greet visitors and provides introductions and accommodations. Make travel arrangements for the executive, visitors and others within the department. Take part of the Biohazard & Safety Committee meetings and the Recombinant DNA Committee meetings.