To improve processes and policies, coordinate the Procurement Plan with Project Managers and teams for the regular purchases to avoid under or over-stocking of materials.• Actively participate in Procurement Committee Meetings as well as planning and scheduling meetings to ensure project needs and priorities are understood and met.• Advise the Finance & ICT Director on the general standards of the market conditions and possible overrides of the procurement policy.• Plan how to achieve supplier accreditation and service level management and maintain a comprehensive vendor list.• Ensure that goods purchased are in accordance with MSSL requirements and match given specification.• Ensure procurement procedures are followed as outlined in the procurement SoPs.• Seek the appropriate quotes for purchases as prescribed in the Procurement Manual.• Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and whole life costing.• Participate in negotiation of contract terms on a range of central contracts and to monitor performance against these contracts.• Manage supplier relationships and represent MSSL on any transaction made.• Ensure that goods purchased are in accordance with our requirements and match given description.• Responsible for the outsourcing of any service and negotiating the best price on behalf of MSSL.• Participate in internal and external meetings, promoting procurement best practice.• Must maintain up-to-date knowledge of related procurement legislation including EU, USAID, DFID, etc. regulations for public procurement.• Payment terms negotiation, optimisation and management. Ensure that invoices are sent to Finance within the shortest possible time.

1. Provides advice and guidance to the company on shipping methods and services, risks, and costs for domestic and international shipments, analyses logistical requirements and decides on appropriate methods and services to use, based on standard practice, and plans, executes and monitors shipments.2. Analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience;3. Monitors and reviews progress of contractual agreements, reviews and approves invoices for payment, resolves any problems that arise, performs post contract evaluations, creates and maintains procurement records, including electronic records in the Enterprise Resource Planning (ERP) system ensuring accuracy and integrity of data;4. Reviews and approves purchases for amounts greater than authorized prior to referral to the Accounts Division; confers with agency personnel or vendors prior to preparing specifications to describe the items desired; makes recommendations to a higher level buyer. 5. Contact vendors or agency representatives to obtain availability and product information or to solicit bids; develop requests for quotations; and confer with vendors concerning new products, damaged goods, delayed payments or related information. 6. Provides required written authorizations, and prepares/issues instructions and import documentation to suppliers, freight forwarders, and/or carriers, to ensure timely and safe arrival of goods, and compliance with domestic and international shipping regulations, Customs regulations etc., and takes necessary action to resolve problems/disputes;7. Carried out other administrative duties as assigned by superiors.