Patrick Kay Email & Phone Number

Los Angeles, CA, US

Los Angeles, California, United States

• Oversees front desk administration testing room etiquette, check-in / check-out, and test preparation for the Office of Student Accessibility Services
• Provides informational support to students and faculty by serving as the front line contact regarding accommodated testing processes, basic database questions, and general guidance on policies and procedures within the.
• Interacts with confidential information protected by FERPA, understands legal and ethical compliance issues within the Center
• Updates and maintains student file information in department database (AIM)
• Screens and forwards calls/messages and emails to appropriate staff, helps manage general Testing Center accounts, makes referrals to other campus offices, manages security measures
• Regularly proctors over 100 exams daily, with a record-setting 769 exams in one week

Los Angeles, California, United States

• Assisted with scheduling, meetings, curriculum development for the Office of Postdoctoral Research
• Researched academic programs and classes, performed administrative functions related to accreditation and program review
• On-boarded new Postdocs, verified appointment letters, updated HR files, ensured benefits enrollment, facilitated registration
• Organized event management, recommended vendors for services, oversaw material production and distribution, coordinated logistics, and served as liaison with internal and external vendors.
• Drafted routine communication items, coordinated production of documents, distributed academic program materials
• Processed financial transactions and resolved discrepancies, maintained office supplies and equipment and obtained vendor quotations, coordinated office relocation

Burbank, California, United States

• Determines shoot needs, assists creatives, cleans office for stop-motion animation studio
• Purchases, transports, and delivers supplies for the team to begin production on commercial work

Burbank, California, United States

• Helped with setting up a new office for the stop-motion animation studio by arranging furniture, delivering supplies, and designing space

• Collaborated with artists to ensure assignments were delivered, ensured accuracy of reported information, proactively searched for ways to improve schedules and processes
• Assisted and supported the Production Manager and Supervisor, participated in creative development to identify scope of the project
• Maintained Production Calendar and file management system for accepting submissions on time

• Collaborated with artists to ensure assignments were delivered, ensured accuracy of reported information, proactively searched for ways to improve schedules and processes
• Assisted and supported the Production Manager and Supervisor, participated in creative development to identify scope of the project
• Maintained Production Calendar and file management system for accepting submissions on time

Los Angeles, California, United States

• Supported Executive Director as Assistant through scheduling meetings, maintaining calendars, filing materials, planning events, arranging travel, etc.
• Recruited, Hired, and Managed team of sixteen employees – led onboarding and created schedules
• Undertook entire academic Summer Pathways program for retention-based initiatives, scheduling, enrolling, and supporting 100 incoming students yearly
• Acted as Assistant for Disability Services, confidentially Scheduled interviews and Proctored exams
• Prepared decks, handled expense reports, managed departmental workflow
• Drafted, reviewed, and sent communication on behalf of department and director, served as office liaison

• Tutored English, Writing, Study Skills, and other classes to a diverse, often foreign and minority student population
• Led dozens of sessions daily and helped organize a coaching program for beginning students
• Promoted to Lead role for position at both West and South campus
• Utilized a mixture of in-person and online formats depending on center and student needs
• Communicated with other tutors daily, reporting to center director and department head
• Coordinated advertising with school’s counseling center, food pantry, and anti-racist groups

• Hired and trained a team of four editors and a graphic designer, scheduled work hours and deadlines
• Oversaw budget and worked with Student services and Payroll
• Coordinated with printing companies, created and maintained Digital Commons website
• Established direction of the book and selection of promotional posters, managed social media accounts
• Held numerous workshops for art and literature, facilitated selection of pieces
• Distributed annual published issue on campus and in community