Patti Hamilton Email and Phone Number

Support both the CFO of BLSS and Vice President of Global Application Development - Research Solutions and their teams.• Type letters, statements, narratives, statistical reports, agendas, etc. for managers and employees of department supported ensuring confidentiality as required. Independently draft routine reports, correspondence, memoranda, etc. for signature.• Create and maintain records and files including, but not limited to, confidential personnel information, budgets, time off, projects, etc. Create and maintain system to track budgets, expenses, vacations, time off, etc. as required. • Maintain office supply procurement and distribution. Maintain office supply budget. • Schedule appointments and maintain calendars. Coordinate business travel arrangements and on/off-site meetings or conferences.• Take and transcribe minutes of meetings as required.• Open, sort and distribute incoming mail (hard copy and e-mail) routing to the appropriate individuals for action. Draft correspondence, memoranda, etc. as required. Distribute outgoing mail as required. • Provide training and act as mentor to other administrative support within area of support• Initiate process improvement recommendations which can effect an entire sub-functional area. • Process purchase orders, SOWs and invoices.• Generate Surveys using Survey Monkey

General responsibilities• Generate reports, emails, letters and correspondence as required for each executive • Attend monthly management committee meetings; process and distribute minutes; maintain distribution list for minutes• Arrange both domestic and international travel arrangements• Event planning coordination for domestic and international client meetings, corporate events, Holiday Parties, trade shows• Prepare time sheets and expense reports for members of team• Create templates as requested in Excel and Word• Maintain trackers for various outputs• Reconcile American Express statements on a monthly basisJuly 2013 – February 2015: Executive Assistant Vice President of Enterprise Information Management and Executive Director Global Learning (plus respective teams) • Provided executive-level administrative support to department heads and their respective teams• Assist with learning programs by preparing annual curriculum; schedule weekly lectures with WebEx; assist with PowerPoint presentationApril 2009 – July 2013: Executive Assistant Vice President of Alliance Management and Executive Director of Business Development (plus respective teams)• Supported Business Development, Sales and Marketing teams assisting with RFP's, RFI's, Bid Defense presentations, marketing materials and Salesforce administration.• Supported Bid Defense meetings including activities such as travel logistics, catering and equipment.• Generate surveys using Survey Monkey• Provide data and reports by generating spreadsheets as requested by internal and external customersMay 2007 – April 2009: Executive Assistant Executive Director Product Development, Global Head of Communication Services and Executive Director Clinical Supplies (plus respective departments)• Create and maintain company website pages for departments using SharePoint• Process invoices for payment and bill back to clients

• Provided executive-level administrative support to the Director of Compensation/Benefits, Human Resources, five managers and twenty-five direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines• Prepared confidential documentation for Organization and Compensation Committee meetings• Composed / Edited / Proofread confidential and non-confidential correspondence• Prepared PowerPoint Presentations, Word and Excel documents• Generated mail merges using information gathered from PeopleSoft and Access then imported into excel spreadsheet• Administered and monitored Cost Centers and Budgets• Planned and coordinate luncheons and develop presentations for related on and off-site meetings• Organized the details of special events, travel arrangements, corporate agendas and itineraries• Department WinWeb coordinator using PeopleSoft• Processed expense reports and departmental invoices received from vendors

• Provided executive-level administrative support to the Vice President of Process Validation, Quality Control, four managers and seventy direct reports • Created and maintained library system for frontline documents• Managed and approved purchase orders, invoices, timesheets, and expense reports• Generated memos and presentations• Maintained databases for lab documents• Scheduled both domestic and international travel• Coordinate and maintain weekly attendance and annual vacation records on 30 departmental employees• Ordered office supplies