Patti Gillespie Email & Phone Number

Irvine, Ca, Us

Irvine, Ca

Anaheim, Ca

• Provide the CEO of US operations with administrative and organizational support• Assist with project management and global communications • Sales leadership team support• Book travel and accomodations• Assist with meeting agendas for global events and travel• Compile information for sales/marketing presentations shown at yearly sales conference• Help compile monthly, quarterly, and year end US sales reporting• Event planning and trade show coordination

Santa Monica, Ca

•Support SVP/GM of US Operations and VP of Global Client Services with calendar management, domestic and international travel arrangements, daily schedule coordination, and itinerary development•Called on to provide expertise in administrative support for Global Chief Executive Officer for United States travel•Demonstrated sensitivity when handling documentation of a confidential nature, requiring in-depth knowledge of policies, practices, and procedures•Assume Human Resources responsibilities through management of hiring process including the creation and posting of job descriptions, analyzing resumes and interviewing candidates•Coordinate meetings and events including company trade show presence, special events, and companywide meetings•Facilitate timely response to high volume of incoming calls in support of Executive, Sales, and Support Teams•Organize and maintain highly detailed office filing system•Prepare presentations for Executive Team through proficiency with Microsoft Office (i.e. Word, Power Point, Excel, and Outlook)•Fulfill accounting tasks and office supply acquisitions as needed

Universal City, Ca

•Supported C-Suite with calendar management, travel and transportation arrangements, and meeting and conference call organization• Served as company liaison to high-profile investors, Board of Directors, partners, customers, and vendors• Provided marketing support to Sales Team including identification of business opportunities, national event coordination, and ongoing updates to customer database, print media and Internet research, and generation of activity reports provided to C-Suite Executives• Managed Human Resources functions including new hire/orientation kits, benefits enrollment, scheduling management, personnel records maintenance, and point-person for Administaff (outsourced HR)• Assisted Accounting Team with purchasing accounts payable, banking, and file maintenanceManagement of corporate records including Non-Disclosure Agreements, Partnership Agreements, and vendor contracts•Oversee operations including domestic/international shipping, software updates, company directory maintenance, and property and facilities management

Northridge, Ca

• Greeted and assisted clients, maintaining highest level of professionalism and courtesyManaged all incoming/outgoing telephone inquiries in a timely fashionProvided daily support in completing personal and business-related errands