Paula Branco Email & Phone Number

Portugal

Lisboa, Portugal

Assistente Executivo• Gestão de agendas e marcação de reuniões.• Marcação e gestão de viagens; voos, hotéis, transferes, perdiems, e validação de facturas e despesas daí decorrentes.• Gestão de correspondência (verificação de emails, cartas e demais correspondência e respectiva resposta).• Emissão de declarações e documentação diversa .• Registo, validação e aprovação de facturas de fornecedores.Office Manager• Responsável pelos escritórios/instalações, verificar o serviço de limpeza, reportar as avarias e coordenar as reparações junto da manutenção.• Gestão/compra de estacionário e artigos de papelaria; como papel, dossiers, canetas, consumíveis diversos; água, café, etc, e produtos de higiene e limpeza.• Reorganização do espaço/instalações; reformas de equipamento e mobiliário de escritório, compra mobiliário de escritório, negociações com os respectivos fornecedores.• Coordenar e implementar as normas de saúde e segurança para auditorias.• Acordos com Operadores Turísticos, Cadeias Hoteleiras e Agências de Viagens• Gestão de estacionamento e frotas; negociação com concessionários e locadoras.

Lisboa, Portugal

Human Resource • Coordinate Onboarding & Offboarding processes.• Collect all necessary docs to enrol timely the employee in social security, work insurance and occupational medicine.• Issuing employment contracts for new hires, changes, conversions (e.g. conversions from contingent to permanent worker).• Provide payroll with related data for new hires/conversions, pay changes (like vacations days balance, training hours, etc) and terminations. • Management IEFP processes. • Issue meal cards, car fleet tickets, health insurance, occupational medicine, work certificate, and other declaration or statements if needed. • Validate balances/payslips provided by payroll for closing accounts. Related to this activity, proceed with the information to the respective entities about new hires/terminations.• Negotiate employees’ benefits like: fleet cars, pension funds, insurance, etc. • Payroll; payslip, vacations balance, training hours, etc.• Organize Team Building Activities.Office Manager• Responsible of the offices/building facilities; monitoring the cleaning service, reporting the breakdowns and coordinate repairs.• Management the offices maintenance, and company´s premises, e.g. cafeteria, reception, parking lots. • Management/purchase; inventory, and stationery, such as paper, dossiers, pens, water, coffee, snacks machines, office furniture, refurbishments the office equipment, negotiations with office vendors/providers. • Coordinate and implement the health and safety rules for audits. Sales Account Manager• As account manager I submit proposals and tender procedures.• Support to commercial/sales business, and client processes.• Commercial Partner´s relationship management.• Answer to emails and letters.• Support in organizing events, for external customers.

Lisboa - Parque Das Nações

Executive Manager Assistant• Management of agendas, meeting appointments and follow-up, international travel with booking flights hotels, insurance, rent-a-car, validation of all expenses, and per diems• Write and send internal communications, answer to emails and letters• Creation, validation and approval of purchase orders SAP MM (purchases), as well as registration validation and approval of miscellaneous expenses in SAP - TM (travel management trips)• Validation/approval the supplier invoices• Support in proposals• Organization of team-building activities and forms of loyalty of internal customers (e.g. events such as Christmas lunch, or annual meetings) and events for external clientsHuman Resource• Coordinate Onboarding & Offboarding processes• Collect all necessary docs to enrol timely the employee in social security, work insurance and occupational medicine• Issue employee contracts for new hires and conversions (from contingent worker to permanent)• Provide payroll with related data for new hires/conversions, pay changes (like vacations days balance, training hours, etc) and terminations • Validate balances/payslips provided by payroll for closing accounts.• Issue meal cards, childhood tickets, car fleet tickets, health insurance, work certificate, etc• Management employees benefits (eg car fleet, pension funds, etc). Maintenance and updating all information in data base/workdayI highlight all the HR tasks during the acquisition process of Volaris, in which I provided an overview of existing administrative and HR processes, to determine new processes and policies, as well as established a link between new and former companies, partners and suppliersOffice Manager• Offices/building facilities; monitoring the cleaning service, reporting breakdowns, coordinate repairs• Facilities management/purchase inventory, and stationery; paper, dossiers, water, coffee, parking lots • Agreements with Tour Operators, Hotel Chains and Travel Agencies

Lisboa - Parque Das Nações

Executive Manager Assistant• This activity includes the following tasks: management of agendas, meeting appointments and follow-up, international travel with booking flights and hotels, insurance, rent-a-car, document writing; answer to emails and letters. Validation of expenses, per diems and supplier invoices• Purchase Order PO, (Creation, validation and approval of purchase orders in the area of SAP MM (purchases), as well as registration validation and approval of miscellaneous expenses in SAP - TM (travel management trips)• Support in proposals and tender procedures• Organization of team-building activities and forms of loyalty of internal customers (e.g. events such as Christmas lunch, or annual meetings of Novabase which takes place outside during 2 or 3 days, with around 500 participants)• Responsible for building facilities• Purchase and manager the stock and stationary, marketing material and office furniture• Coordination and leadership the administrative and secretarial staff

Localidade Lisboa - Parques Das Nações

In addition to tasks above, and during 10 years, I also support Legal and HR tasks that also included, e.g.:• Legal support to the Board of Directors, in processes of Company creation and transformation, minutes of board of directors, capital increases, registrations in the commercial registry office, communication to Portuguese Stock Market Regulator (CMVM)• Legal consulting in commercial agreements and labor legislation• Organization and registration of copyright trademark and patent processes• Management all the tasks related with payroll• Issue Labor contracts, vacation maps, enrollment in Social Security, IEFP processes, and occupational medicine• Negotiation and management of compulsory and optional insurance (work insurance, health insurance, insurance of facilities and equipment); agreements with Tour Operators, Hotel Chains and Travel Agencies• Review and update the Onboarding Manual• Support in organizing events, for external and internal customers.

Lisboa - Rua Alves Redol

Secetariado/Assistente De Direcção, Curso De Especialização Em Secretariado/Assistentes De Direcção

Fce - First Certificate Of English Do Curso Geral De Língua Inglesa, Inglês

Curso Superior De Língua Italiana, Italiano

Advogada, Curso/Estágio Para Advocacia

Licenciatura, Direito

Activities and Societies: Vertente Juridico-Juridico