Paula Carpenter Email and Phone Number

Legal Program Manager and Senior Executive Assistant to Senior Vice President/Chief Legal Officer and General Counsel

• Provides support to the Executives of the Separation Management Office (SMO) Team. • Supports executives in handling calendars, coordinating project files, managing information flow, arranging travel schedules (including complex international travel) and meeting planning.• Key responsibilities include meeting/conference call coordination, coordinating office activities, event planning for up to 100 people traveling globally each month.• Acts as budget manager in Negotiating… Show more • Provides support to the Executives of the Separation Management Office (SMO) Team. • Supports executives in handling calendars, coordinating project files, managing information flow, arranging travel schedules (including complex international travel) and meeting planning.• Key responsibilities include meeting/conference call coordination, coordinating office activities, event planning for up to 100 people traveling globally each month.• Acts as budget manager in Negotiating contracts with hotels for room rates and banquet costs each month usually for two to 3 days each month for 60+ persons.• Assists top executives in special or continuous research, collecting data and analyzing complex problems associated with each project.• Coordinate and reserve all conference rooms on the 15th floor. Keep all rooms clean including kitchen and keeping refrigerator restocked with water and soft drinks daily. Show less

Ensuring that the company stays on track and achieves financial goals. Manages overall performance and implements strategies to better meet goals. Authorized to act on the behalf of the company business. Authorized to hire and terminate personnel. Skills include Leadership, Team Building, Time Management, Event Management, Event Planning, A/P and A/R.

Executive Assistant to Co-Founder & CEO of Dallas based private equity company, handling both company and personal business. •Handle all personal financial transactions, including bill pay, statement reconciliations, and updating personal balance sheet. •Maintain careful records on charitable contributions and other tax sensitive issues. •Work with CPA on tax questions. •Manage personal insurance for cars, homes, assets. •Develop relationships with bankers, attorneys… Show more Executive Assistant to Co-Founder & CEO of Dallas based private equity company, handling both company and personal business. •Handle all personal financial transactions, including bill pay, statement reconciliations, and updating personal balance sheet. •Maintain careful records on charitable contributions and other tax sensitive issues. •Work with CPA on tax questions. •Manage personal insurance for cars, homes, assets. •Develop relationships with bankers, attorneys and other vendors to execute personal business transactions on employer’s behalf. •Track and process expense reports.•Manage very busy, constantly changing schedule while proactively tracking obligations within the firm to arrange calendar, and for directorships on other company boards. •Arrange meetings, video conferences and teleconferences. •Set up quarterly board meetings including agendas, meals and business dinners.•Travel: Extensive organization of all travel, both business and personal, including commercial/international business flights, personal travel with private arrangements (fractional ownership) carriers and private charters. Assisted board members in travel arranges for the quarterly board meetings.•Human Resource Manager for various entities under the holding’s umbrella. •Direct hiring practices and compliance with employment law. •Benefit administrator for both health insurance and 401K plans. Show less

Place all purchase orders, sales orders and invoices for the subsidiary. •Liaison between owners and vendors for product labels, packaging, FDA approval, nutrition labels and over packaging of the products. •Responsible for disbursement of sales sheets, product information and samples.•Reconcile bank accounts, data entry of all vendor/customer invoices and payments. •Create and generate standard practices, forms as well as policies and procedures for the startup company.

Enter the customer’s wagers accurately and in a timely manner.•Memorize the 25 various tracks located throughout the United States as well as knowledge of all of the various wagers that were available for each race, race track and specific race numbers. •Responsible for paying customers their winnings, completing IRS paperwork, etc. •Line Leader making sure all tellers had appropriate change, register tape and money. •Assist tellers needing additional training or answering any… Show more Enter the customer’s wagers accurately and in a timely manner.•Memorize the 25 various tracks located throughout the United States as well as knowledge of all of the various wagers that were available for each race, race track and specific race numbers. •Responsible for paying customers their winnings, completing IRS paperwork, etc. •Line Leader making sure all tellers had appropriate change, register tape and money. •Assist tellers needing additional training or answering any questions regarding transactions. Show less

Responsible for locating and setting up temporary job sites for various projects after Hurricane Ivan and Hurricane Katrina as well as securing temporary housing for all field personnel. •Generate job cost reports to see how close and how on target we were with the project. •Responsible for making sure all copies and receipts were obtained and sent back to corporate in a timely manner for audit purposes.•Hiring/training practices, create and implement field accounting policies and… Show more Responsible for locating and setting up temporary job sites for various projects after Hurricane Ivan and Hurricane Katrina as well as securing temporary housing for all field personnel. •Generate job cost reports to see how close and how on target we were with the project. •Responsible for making sure all copies and receipts were obtained and sent back to corporate in a timely manner for audit purposes.•Hiring/training practices, create and implement field accounting policies and procedures. •All A/P and A/R transactions including job coding, employee payroll, reimbursements, and advances. •Assist corporate office in the implementation of new accounting software by data entry of the previous 3 years of financials. •Assist directly with auditors by providing back-up paperwork of specific transactions. Show less

Assistant to Executive Vice President of Finance and assisted both Human Resources and Accounting Departments. •Hiring/training practices. Payroll entry and submission. •Implement all employee incentive programs.•Assist in 16,000 sq ft office renovation by setting up all vendors, contract labor to physically move the staff to other locations within the building and then getting them all moved after the renovations.

Assist in the relocation of corporate offices by setting up vendors, contract labor to physically move the staff and setting up new offices. •Order and disburse all office supplies. •Responsible for training all administrative/receptionist personnel.•Extensive responsibilities to the Owner of the company and his family.•Assist CFO by performing A/P, A/R and collection duties. •Prepare bank and credit card reconciliations and statistical financial reports.