Paula Ignacio Email & Phone Number

Toronto, Canada Area

Track work received from Toronto Hydro and communicate to project manager progress and activities.Maintain accounts receivable by ensuring customers are billed correctly for services rendered. Prepare biweekly billing and A / R summaries for clients and management.Provide final review of invoices prior to submission to client. Invoice review will include ensuring the correct equipment, rates, hours and supplies are used on the job(s).Confirm accuracy between system information, received paperwork and billing rates.Review purchase order assigned to the job to ensure billing accuracy. Follow up with purchasing if PO modifications are required.Review job estimates and assist with preparing budgets.Perform invoice and payment tracking activities on assigned projects.Provide 3rd party quote estimates when requested.Research and resolve billing/payment discrepancies as needed.Update and maintain accrual tracking spreadsheets and sub ledgers to support accurate financial reporting and forecasting.Assisting with month end revenue, aging, and WIP reports.

Mississauga, On

Ensure claim payment cheques are paid to vendors by entering them in SAPAssist with the processing of receivables for government moves by entering them in SAP and ensuring documents are all in orderReconcile COD accounts during month end by running reports and matching payments to their respective accounts Make sure all Revenue accounts are reconciled by processing entries to clear themAssist team members with various tasks to ensure timely completion of all duties

Ajax, On

Coordinated with other Administrators to verify the accuracy of vendor applications to ensure that information is comprehensive and completeAssisted with the processing of trade payable manual invoices by ensuring entries for all sales companies in SAP were correctResponsible for ensuring payments were processed in a timely manner through preparation of and distribution of weekly checks and EFT’sManaged departmental and interoffice communications through receipt of and distribution of Accounts Payable mailResponsible for the organization of documents and paperwork, including filing of invoices, labeling wire transaction files for easy reference, and preparation of files for weekly archivingAssisted with customer relation vehicle purchase concerns through processing of vehicle certificates for the customer relations departmentAssisted with reception duties as required

Toronto, Canada Area

Indexed new account applications and send to coordinators to verifyOpened new investment accounts through the TOPS system Sorted incoming/outgoing mail and returned statementsVerified/updated non-financial change requests Imported into IBM content manager correspondence with branch and indexUpdated excel spreadsheets ex benchmark, data entry and returned mail Fax router

Reconcile cheque flow into and out of accountsOrganize sales tax, and freight, reports for each division per periodAccurately calculate the customer rebates for each division Prepare FX adjustment for accounts payable and accounts receivable Allocate office expenses to each division using invoices received Prepare and enter GL journal entries on INFOR accounting systemRun a trial balance report to for monthly reportsReconcile accounts using AssureNet Accounting system Reverse previous months accruals

Ensured that all emails, phone calls, and inquiries were directed to appropriate personnelResponsible for processing invoices and payments using Visual AccountMateAccurately Created Bills of Lading for shipments to ensure tracking and deliveryManaged daily administrative duties such as filing, mailing, and keeping stock of office supplies to ensure that business day ran smoothly and efficientlyUtilized Excel to ensure that daily credit and debit payments balanced

Responsible for handling customer concerns, requests, and questions with regards to their insurance policiesEnsured that changes to customer’s accounts were made in timely mannerSales personnel February 2008 – March 2008Omega Direct ResponseContributed to the profitability of the company through suggestive selling and upselling of insurance benefitsResponsible for accuracy of customer information

Accurately processed transactions through purchases at cash and refunds at customer service Assisted customers and addressed their inquiries and concerns

Managed the organization of account payables to determine payments of invoices Inputted barcode credit vouchers efficiently and accuratelyAssisted with balancing cash deposits generated from salesResponsible for auditing auto work order forms from prior days’ repairs or work doneAccurately inputted data into Excel spreadsheets to ensure easy interpretation of data

Gave friendly visits to each of the residents before dinner timeAssisted with the preparation of and the maintenance of the dining area