Assisting engineers on building BP's ships. Schedule, Documentation, Risk, Action Tracking, HSSE.

An articulate, efficient & organized manner ensures that Information, documents & their systems are delivered to the project & its contractors/suppliers in a standardised way in line with Global Projects Organization (GPO) policies & procedures.Providing day to day Document Management support to Project Ensuring document management guidelines and processes are implemented & followed within the Project team along with ensuring contractor/suppliers adhere to company procedures.Formatting of excel/word documentsQuality checking incoming & outgoing documentation on both ShareCat and SharePoint in line with the Document Management ProcedureElectronic file managementProject and adhoc ReportingIssuing Project documentation as per the Document Distribution Matrices (DDM)Ensuring workflows are closed & all comments are returned to the contractor/supplier within the review period.Issuing and returning Interface documentsAssigning document numbers & maintenance of authors matrix in line with the Document Numbering ProcedureFacilitating & maintaining several Document Distribution MatricesMDR managementAttends and minutes bi-weekly Project Meetings and bi-weekly Information Management meetings providing relevant updates.Discretion with handling and issuing confidential documentationCapturing sharing lessons learnedShareCat - Central Document Library (CDL) Super User Creating User ID’s, Passwords, User GroupsPoint of contact for system assistance.Trouble shooting and follow up on weekly ShareCat Project MeetingAmending document workflows when applicableCDL configuration e.g. set up of review periods / amending CDL email notification templatesAction Tracking Super User/ MOC Super UserSupporting users in effective Action Tracking/MOC management in line with GPO standards & proceduresTrainer on Project systems including:•ShareCat•SharePoint•PMCS -Action Tracking Module-MOC ModuleSpecialises in Word, Excel, Adobe Acrobat

• Electronic file management• Managing a team of 3 administrators across various office location• Schedule prioritisation• Formatting of Project presentation documentation• Documenting internal processes• Authoring training materials for internal database• Auditing administration team against internal processes/procedures• Organise and train new team members on internal systems• Diary Management of Global President• Overseas Itinerary including travel, accommodation, visas• Meeting organisation and attendance internally and externally• Meeting briefing• Minutes and follow up on all actions• Liaising with the country managers and informing the Global President on all activities in the relevant countries• Responsible for the ensuring process is followed for all global events and ensure sign off prior to planning• Organising all team building , training sessions for TIGI Staff• Setting up conference calls/ Telepresence in worldwide offices.• Organising all Global events from start to finish, including venue sourcing, budgets, ticketing, and the day to day running.• Acts as team ambassador• Building and maintaining sound relationships with internal and external parties• Assisting Global Marketing Director and Global finance Director on adhoc projects• Holidays/Sickness for all direct reports• Assisted with the set-up of new internal order system to include –o Testing of system functionalityo Client profile package set-upo Setting up and applying systematic client/invoice/order numbering o Training personnel on new system

• Meeting attendance and minutes.• Diary management of the General Manager and Marketing Manager• Purchase Orders and Internal documents for purchasing incentives, customer gifts and stationary.• Assisting the Marketing Manager on shows and events• Producing all UK documentation such as product catalogues, price lists and marketing materials for both customers and staff.• Marketing initiatives such as GWP’s and competitions• Travel and Accommodation for all UK Staff• Organising internal and external meetings• Planning, Sourcing and Organising all staff inductions, trainings and team building events• Responsible for ‘Shop Fit’ procedures with customers and ensure the internal system is followed from measuring up to installation and finally payment if required.• Assisting in customer service and credit control and HR administration• Tracking holidays and sickness for UK based staff