Paula Shulse Email & Phone Number

NM

Remote

Direct support to Program Management and Operations Team administering federal sales contract activity including coordinating with partners and customers on pricing, quoting, reporting and tracking utilizing SEWP portal, Contraqer, spreadsheets and structured internal filing system.

Columbia, MD

• Administrative support to federal sales department including data entry, proof reading, editing, trade show tracking and support, generating sales material, distribution, communicating with customers, logistics.
• Contracts – assisted with the contract renewal process including reviewing data, meeting participation, gathering information, GSA product addition/deletion
• Sales support – interface with customers on meetings, logistics, materials
• Marketing support – update product data sheets using Quark & Adobe, track and prepare for tradeshows, updating annual catalog distribution
• Meetings – Prepare agendas, materials, catering and scheduling on-site meetings, set up WebEx meetings
• Security – Supported facility security goals through participation, training and audits, Secret clearance (expired 01/03/2022)

Laurel, Maryland

• Generate monthly invoices – run pre-bills & mark up for project manager review, process write-offs, transfers & journal entries prior to processing invoices, advise PMs when change orders are appropriate, run invoices.
• Contracts – using company format, generate contracts & scope of work from direction given by PMs & change orders for existing jobs, forward signed documentation to legal department & maintain copies in central contract.
• Routing – Set up signed contracts in company intranet/accounting system in order for time & expenses to be charged towards new jobs, assign sub-tasks to appropriate department & PM, properly indicate task as lump sum.
• Production – Generate multiple copies of plans for permitting & client use, coordinate & oversee mass manufacturing of detailed final plan manuals while keeping costs down
• Departmental – oversee that department staff is entering time daily & submitted on time, assist with editing, notation of edits & correspondence, maintain supplies

Columbia, Maryland

• Accounts Payable – (QuickBooks/Great Plains) code & enter invoices, get appropriate approvals, generate checks, file, expense reports
• Accounts Receivable – (QuickBooks/Great Plains, Excel, Access) generate invoices from packing slips, invoice according to price list, mail, file, collection calls, record payments received, file, match up check stubs.
• Payroll – disperse & collect employee payroll sheets, compile data in Excel spreadsheet, transmit data to outside payroll company
• Marketing – support Sales & Marketing department & outside sales reps, tradeshows-plan & oversee all aspects, travel arrangements – flights, hotels, etc., replenish marketing supplies, assemble marketing folders for.
• Sales – take customer orders, get approval, process orders for lab, on-line domestic & international shipping, update customer database in Access
• Administrative – support CEO, President, Vice-presidents, Director of Sales, Controller & Sales reps, phones, correspondence, mail, typing, editing, office supplies

Glenndale, MD

• Created spreadsheets to track shareholder earnings, bank account balances, payroll worksheets, job workbooks for Construction Manager
• Accounts Payable – approve invoices, enter invoices, generate 200 checks per month
• Oversee 12 bank accounts – reconcile bank statements, balance to ledger, track interest rates and advise
• Monthly Journal Entries – record settlements, depreciation, bank interest & fees, void checks
• Payroll – calculate weekly payroll, run checks, generate federal and state tax information, file quarterly 941s, federal deposits
• Customer Service & Warranty Work – Provide answers to new homeowners’ questions, schedule repairs covered under warranty, act as liaison between subcontractors and homeowners, manage homeowner information using ACT.

Associate Of Arts (A.A.), Business Administration And Management, General

Business Administration / Business Management

Education record