Paula Thomas Email & Phone Number

Palo Alto , California, Us

Palo Alto , California, Us

Providing high-level, confidential administrative support to the CEO. Clerical, administrative and project-based duties including scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.

Kista, Stockholm, Se

Provided administrative and business support to the Executive Vice President, Head of Emerging Business. Confidently managed all calendaring, travel and expense reporting along with anticipating the needs of both the Executive and Emerging Business group daily. As well as utilizing discretion, sound judgement, decision-making skills, and maintain strict confidentiality. Created and maintains the team’s culture, based on company culture guidelines and inputs from team members. A collaborative business partner to the executive team by being an honest and trustworthy confidant. Delivered project and event related support to the IoT Studio and Silicon Valley site. Delivered event planning and support to the D-Fifteen Ecosystem Executive panel discussions onsite including but not limited to securing catering, badge creation, space set up and registration.

San Jose, Ca, Us

Supported the VP of Cisco Investments as well as the Senior Director of Cisco Investments and the Senior Director of Portfolio Development. Prioritized schedules and meetings for all 3 individuals. Managed a running list of engagements and worked closely with the communications team to ensure content needs are understood and set in motion so all three executives are prepared for each engagement. Assisted in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. Created travel packs for international trips as well as large domestic events. Supported the three executives by acting as a proxy for communications and approvals as authorized. Answered general questions as necessary and referred routine matters to appropriate parties and followed up to ensure proper disposition. Provided analytical support to assist executives on special projects. Researched issues, analyzed problems, compiled data, and prepared reports on an as needed basis.

London, Gb

Supported the National Professional Practice Group including the National Partner that was the Director of the group. Also supported the Partner in charge of Americas SEC Independence as well as the Audit Risk Management Partner Leader for the West Region and three Audit Partners on various Fortune 500 accounts for a total of 6 Partners in the Audit practice.Trained colleagues on calendar management tools, document retention policies and procedures as well as the global tool for client acceptance and continuance when requested. Effectively utilize firm/area travel and meeting policies and procedures to complete all aspects of travel and meeting arrangements and ensure accuracy on those arrangements. Coordinated large internal or external meetings/events or conferences. Formatted and edited letters, reports, and other correspondence from draft to client-ready stage, while adhering to record retention policies and procedures, and following an organized filing/document management process for electronic and paper documents. Contributed to the Enterprise Support Services department through understanding the work processes and resources, structure and business of the Firm/practice/functional group/industry, including when and how to access them. Maintained knowledge about various technologies in order to effectively utilize these resources in delivering high value business solutions.

Santa Clara, California, Us

Supported the Senior Vice President and Director of Human Resources, Vice President and Director of Compensation & Benefits/Intel® Innovation in Education and the Chairman Emeritus. Performed advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of Intel policies, procedures and practices. Maintained and responded to requests for highly confidential information including employment documents and decisions, insider financial and compensation information, potential acquisitions, and corporate reorganizations. Screened and resolve email & telephone inquiries and contacts as well as hosted and managed visitors; Scheduled appointments, meetings and travel itineraries including, drafting correspondence, memos, and presentations.