Paula Carter Email and Phone Number

Project Manager in charge of the Project Management Department, the Print Department, and Seminar Calendaring.Project Management Department-Manage a team of two project coordinators, project flow for all seminar, marketing, software, and website projects from planning to completion for 3 affiliated companies. Receive draft documents, manuals, powerpoints, and projects from the authors. Assign projects to the editing, medical review, graphics, design, and legal departments utilizing collaborative project management software (Basecamp). Proof-read and edit the materials and final sign-off on all projects. Create standards for product and protocol language and formatting for seminar materials. Supervise the management of the master language database for all seminar materials including postcards, ads, email blasts, and website language.Print Department-Manage a team of three print support personnel. Create department protocols and procedures. Negotiate printer contracts for maintenance and usage. Create all Seminar Checklists for materials and displays. Edit and approve all Convention Checklists for materials and displays. Supervise creation and distribution of monthly reports on materials shipping and return to sales department heads.Seminar Calendaring -Create and manage the calendar for 150-250 nationwide seminars, conventions, and study group events. Coordinate 12-14 speakers’ calendars and 10 territory representatives’ calendars. Supervise the management of a nationwide competition calendar. Act as liaison between the company and the speakers. Assist in the supervision of the Event Department.

Managed all aspects of 75-100 seminars, per year, including booking flights, transportation, accommodations, meeting rooms, food and beverage, and site selection. Managed all seminar mailings and advertisement including postcards and ads. Created and managed all event reporting including tracking materials, attendee status, and seminar budgets.

As an Administrative Associate for the Human Resources Department I acted as the Corporate Event Planner as well as my duties as an Administrative Associate.Corporate Event Planner - Coordinating company training, charitable drives and entertainment functions for parties of 15 to 900. Preparing annual function budgets, proposals and expense reports. Site selection, negotiating bids, room layout design and menu advisement. Creating event timelines, action plans and event surveys. Creating, formatting and distribution of invitations, flyers and announcements. Maintaining employee discount memberships.Administrative Associate - Maintain web-based HRIS Program (Plateau) for three division locations, 450 employees. Create curriculum, job codes, courses, learning events and the course catalog. Track all training and maintain paper files. Maintain web-based Job Search Program (Webhire). Add job requisitions to database, post jobs on search engines, search for candidates and make recommendations to HR Recruiters. Create and maintain all employee ID badges. Create and maintain extension lists for three division locations. Train personnel on front desk procedures and create and maintain front desk manual. Record and update all telephone recordings.

As an Administrative Associate for the Human Resources Department I acted as the Corporate Event Planner as well as my duties as an Administrative Associate.