Paula R. Meegan Email & Phone Number

Identify and ensure that the Company remains in compliance with regulatory industry OSHA standards.

Manage third-party ESH compliance administrators for five multi-craft operating units, such as procuring and uploading project certificates of insurance; completing client-based questionnaires and acknowledgements; entering quarterly and yearly OSHA and MSHA statistical information; and submitting training and supporting documentation correlating with our Corporate ESH Program.

Develop, maintain and continually improve EHS programs and processes and support the management system.

Manages relationships with key clients, including both internal and external stakeholders on EHS-related matters.

Monitor employees and subcontractors on site for compliance to safety procedures, regulatory requirements, and management system elements.

Chicago

Provided administrative support for company executives with tasks such as making travel arrangements, processing expense reports, reconciling credit card statements, calendar management, drafting and editing correspondence and emails, and created PowerPoint presentations and proposals with a high degree of discretion and professionalism.Organized departmental activities as well as provided support with ad hoc assignments for other departments.Provided coverage for reception, as needed, answering multi-line telephone system, greeting guests, sorting mail and special delivery packagesCoordinated heavy travel arrangements, scheduled meetings and conference calls, answered telephones, filed, sorted mail and processed invoices.

Highland, Indiana

Fielded phone inquiries and filled telephone and online orders meeting daily, weekly and monthly sales goals.Assisted customers with locating items in-store and online.Handled customer transactions as cashier.Organized shelves and floors by returning misplaced books, DVDs, etc. to dedicated location.

Supported the Chief Executive Officer and Chief Financial Officer with coordinating domestic and international travel arrangements, screening and responding to e-mails and voicemail messages, managing professional and personal calendars, auditing and processing expense reports and credit card statements, creating and assembling PowerPoint presentations, proposals and Board of Director packages, assisting visitors, and handling all professional and personal matters with a high degree of confidentiality.

Implemented and maintained departmental filing and records storage system.

Coordinated Board of Director meetings, senior executive conferences, conference calls, local and regional client meetings, union and trade conferences, as well as all corporate events, such as charity golf outings and holiday parties.

Produced and edited correspondence, travel itineraries, meeting agendas, legal documents, contracts, payroll reports, employment agreements, stock option agreements, national and international acquisition and merger agreements, non-disclosure agreements, corporate resolutions and meeting minutes.

Rewrote company-wide safety manual and created employee accessible directory on company intranet of editable forms as well as forms often utilized by Human Resources department such as time cards, health and dental care insurance forms and 401K signup sheets.

Maintained office and building operations including the general maintenance and repairs of all office equipment and building mechanics.

Assisted all other departments and operating units with ad-hoc projects as needed.

Whiting, Indiana

Consistently attained daily sales goals and implemented excellent customer service.Responsibilities included opening and closing procedures, opening new accounts, assisting customers as a cashier and re-shelving DVDs and keeping store, displayed and cashier area clean and organized.Assisted owners with employee scheduling, monthly inventory and processing new product on a weekly basis.

Tinley Park, Illinois

Answered main switchboard, sorted mail, greeted guests and vendors.Ordered office supplies and maintained office equipment and building maintenance.Responsible for accounts payable such as office utilities, vendors, office equipment contracts and rental agreements.Performed ad-hoc assignments as requested by CEO, CFO, human resources and graphic designers.

Supported the Chief Executive Officer, senior executives and entire engineering department with coordinating travel arrangements, weekly project review meetings, conference calls as well as trade and safety conferences.

Implemented safety incentive program for field personnel.

Procured building permits, bonding, contractor’s licenses and project insurance.

Produced correspondence, meeting minutes, meeting agendas, travel itineraries bid proposals, contracts, proposal requests, change orders and cost analysis reports.

Created various proposals and presentations.

Supported Executive Project Managers with extensive calendar management, coordinating travel arrangements, project meetings and conference calls, transcribing correspondence from dictation, generating daily reports, agendas and meeting minutes, and processing petty cash transactions and weekly expense reports and resolving a range of administrative problems and inquiries.

Produced contracts, proposal requests, change orders, scope changes, and anticipated cost reports.

Performed all clerical and administrative tasks, which included switchboard operations, screening calls and e-mails, greeting guests, distribution of mail, coordinating shipping, ordering office supplies, and general maintenance of all office equipment.

Chicago, Illinois

Supported Executive Director, Artistic Director, General Manager and theatre ensemble with all administrative functions including acting as a liaison with patrons, vendors, and high-profile members of the entertainment industry, maintaining executive and performance schedules, coordinating VIP ticket requests, guest lists and security, preparing and assembling media kits and mass mailings for marketing and public relations departments, performing internet research, and assisting in the coordination of special events and opening night activities. Composed and edited theater publication, Stagebill. Processed petty cash transactions, production pay reports, playwright royalties, and weekly Actors’ Equity Association reports and payments.

Worked all aspects of the hotel front desk including checking guests in and out in a timely, efficient and professional manner, booked reservations.

Provided concierge services (i.e. made restaurant reservations, procured theater and concert tickets, ordered flowers and gifts, arranged dry cleaning and laundry services, and coordinated transporation arrangements) as well as information about the general area around the hotel and other areas of interest in and around Chicago.

Coordinated large group reservations, meeting room setup and catering, managed the switchboard, acted as the interim night auditor and performed any administrative tasks as needed.

Behavioral Sciences

Diploma

Activities and Societies: I was on the Honors Society and was a peer counselor all four years.