Paulina Jozefowicz-Olak Email & Phone Number

Union, Nj, Us

118 Division Street, Elizabeth, New Jersey, United States

-Manage and supervise specific day to day activities across the organization-Responsible for managing and overseeing agency facilities and supplies, equipment maintenance, repair and procurement-Provide Human resources functions and support in Executive Director’s absence, process timesheets and payroll-Provide program support for Hospitality Houses, Children’s Program, bookkeeping functions and Intern programs-Field and manage donations, direct timely donor management relations and systems. -Run donor and fundraising campaign reports for ExecutiveDirector and Board of Trustees-Screen visitors, monitor phones for Executive Director and general mailbox-Provide administrative support to the Grant Writer-Support fundraising campaigns and events-Provide content and design newsletters, appeal and acknowledgment letters. -Keep social media account up-to-date-Foster and maintain collaborative community and interagency relationships-Designed and implemented a new office layout, successfully integrating two offices into one space

906 Main Street Boonton, Nj 07005

Park Street Westfield, New Jersey, United States

-Monitored family’s email account and updated the principals with children’s schedule/activities-Management of appointments, extracurricular activities, school calendar and all paperwork related to the children (ages 4,7,10,12)-Researched family vacations and coordinated travel itineraries for family of 8 -Occasionally drove children from to/from school, after-school programs, and health appointments-Worked closely with Nanny; running errands and providing assistance with various tasks-General administrative support, research various topics, activities, vacations, etc.-Vendor management; coordinating with outside vendors and contractors for home maintenance-Management of 4,400 sq foot house, follow seasonal checklist-Performed personal and household shopping as required-Responsible for organizational projects as necessary (e.g., children’s bedrooms, playroom, closets, rotating seasonally, preparing items for donation, household supplies, etc.)

20 Horseneck Lane Greenwich, Ct 06830

• Managed Partner’s family’s complex calendar, prepared for and arranged all scheduling needs for family (primarily wife and 2 teenaged/young adult girls) including: doctor and orthodontic appointments, sports and extracurricular activities, tutor sessions, volunteer work, and after school activities• Handled personal matters for family as coordinating/managing appointments and events, running errands, making reservations, sending gifts and thank you cards, making purchases and returns etc.• Coordinated international and domestic travel logistics including flight itineraries, private air travel, hotel/private villa reservations, car rental or transportation services, restaurant reservations and excursions• Household management: first point of contact between the principal and staff (nanny, housekeepers, driver,chef), facilitated communication and training of staff, managed household inventories as well as coordinated payroll for household staff• Helped to manage personal, family, and real estate finances (invoices, purchases, expense reports), including some members of the extended family• Maintained tax file of all personal and foundation donations; processed and kept track of all foundation requests for donations and gifts made• Assisted in the care of a family’s pet dog including stocking supplies, accessories, scheduling a walker, grooming/vet appointment and boarding as needed• Oversaw 3,500 sq. ft. family weekend estate, ensured that the residence and staff is properly prepared and ready for principal’s and guest arrival; coordinated seasonal moves to/from Shelter Island, Long Island• Managed contractors, tradespeople, home maintenance and repairs• Recruited and supervised vendors and contractors for several construction projects on principals multiple properties.

Mercer Street, New York, New York 10012

• Serving as an all-round gatekeeper for family and organized all aspects of their life within their 7,500 sq ft tri-plex• Handling household administration (phone, messages, deliveries, mail and responding to correspondence, scheduled appointments, meetings, travel, medical, spa)• Arranged scheduling needs for children (nanny schedules, medical, activities and play dates)• Management of 12 household staff members, created daily/weekly calendar; coordinated logistics with staff of household activities• Scheduled travel arrangements, including commercial and private charter, transportation and dining, scheduled group travel for up to 30 guests• Always making sure residence is ready for guests (lighting, music, temperature settings, flowers, candles)• Managing all vendor relationships (contractors, architects, landscapers, designers) and overseen project/construction mgmt during 4 renos including a new home construction• Maintained confidential files -personnel records, investment portfolio activity, contacts, art & wine inventory, charitable contributions, tax/medical & insurance docs• Review weekly time sheets including overtime for staff; executed accounts payable and bookkeeping tasks including staff payroll• Overseen 12,000 sq ft. family beach estate, ensured that the residence and staff is properly prepared for arrival; coordinated seasonal moves to/from LI • Provided formal service; set table for meal service and created food platters. Provided beverages during events• Performed all errands, shopping, gifts and wrapping, floral design, thank you notes and RSVP’s, seasonal/holiday décor • Overseen wardrobe and kept inventory of exclusive pieces, kept log of items when sent for cleaning or seasonal transitions/ storage. Packed clothing/personal items and sent to destination prior to arrival• Developed professional relationships with vendors (dry cleaning, tailors, stylists, boutiques, designers, department stores, and jewelry contacts)

East 69Th Street, New York, Ny 10021

• Provided administrative and personal support to the wife and husband which runs an investment business from home office• Managed correspondence, messages, telephone calls, and visitors in family home office• Coordination of calendar and all travel (domestic and international) including transportation, hotels, etc.• Provided general office support, including phone coverage, word processing, file maintenance, copying and additional projects as assigned• Performed personal and household shopping as required• Scheduled and overseen household maintenance and other constructive duties, Liaise with outside vendors• Overseen the upkeep and maintenance of the family’s two residences • Provided occasional light house keeping, food preparation and watched children (6months & 2 years old)• Planned and implemented coordination of varied size events and engagements up to 100+ people• Assisted in the design specifications for the family’s vacation home from inception to completion• Decorated home for the holidays, children’s birthday parties, and private social events/dinners • Managed construction of interior design projects and home improvements

24 Vestry Street, New York Ny 10013

• Maintained calendar and arranged complex international/domestic travel plans & itineraries, compiling documents for travel related meetings • Coordinated meetings and prepared arrangements for conferences, luncheons and events• Arranged transportation with drivers to all of the Executive’s meetings, events and personal appointments• Performed accounts payable duties including reviewing of invoices & check requests, monitoring of personal accounts and preparing bank deposits to accounts• Created PowerPoint presentations for Executive Management meetings and staff meetings• Prepared daily and weekly task overviews by researching assigned issues and compiling pertinent information• Interacted with high caliber executives, representatives from the jewelry industry and celebrities• Assisted with additional projects which included involvement with personal collections, private events/dinner functions, personal shopping and errands, hiring household staff, and occasional requests for family members

115 Fifth Ave New York, Ny 10003

• Researched and sourced a wide range of materials, furniture and fabrics• Worked with vendors and other staff members, assisting on projects• Prepared presentations for client meetings• Assisted in the space planning of projects• Ran various errands and trips to the D&D Building for fabric selections and returns• Corrected red lines on AutoCAD documents and prepared architectural plans• Assisted with client meetings - presentations, samples, drawings and spec books

• Organized and managed service teams for weekly schedule• Analyzed client requirements and prepared service work orders • Submitted proposals for additional work orders and modifications of existing work orders • Addressed client requests for service amendments • Troubleshoot client problems and complaints • Supervised quality assurance and made sure all duties are completed on schedule• Tracked and created weekly service performance reports for the client • Estimated/ordered supplies and material for job sites• Met with architects and designers and evaluate job sites• Coordinated meetings with key personnel to assess progress and completion of projects• Overlooked workers to insure job was to be completed as scheduled and designed

667 Madison Avenue, New York Ny 10065

• Provided administrative, business and personal support to Chief Operating Officer • Memo writing, faxes, copying, scanning, and mail preparations • Maintained personal calendar, scheduled meetings and events• Scheduled travel arrangements, domestic and international air and ground transportation• General facilities hotline maintenance (i.e day-to-day requests, contact building etc.)• Maintained kitchen (general cleanliness, replenish beverages and snack as necessary)• Ordered and maintained inventory for firm office supplies• Occasionally provided back up to Receptionist and Executive Assistants

200 Park Avenue, New York Ny 10017

• Answered phones, meeting and greeting of clients on Executive floor• Provided customer service to internal and external clients• Booked conference rooms and coordinating lunches for clients and staff• Logged visitors in with the building security center• Setup up accommodations and entertainment arrangements for company visitors

88 Pine Street, New York Ny 10005

• Responded to telephone inquiries and handle all correspondence • Maintained vendor billing, car voucher billings and messenger billings• Prepared daily checks, domestic and foreign for deposit into the Company’s bank accounts• Maintained Company’s organizational chart and assisted in office moves• Provided administrative support to the Assistant to the President/CEO• Worked on special projects for various departments as needed

900 Third Avenue, New York Ny 10022

• Answered high-volume multi-line phone• Coordinated use of conference rooms• Entered attorney time• Managed organizational calendar• Maintained disbursements for several corporate accounts• Provided administrative support to attorneys as needed

60 West 34Th Street, New York, Ny 10001

• Maintained a neat, clean and organized sales floor through organizing, hanging and folding merchandise• Followed up with customers to see if they need additional assistance• Assessed needs by responding to customer cues• Offered additional sizes styles or colors to increase sales levers• Supported cashier and fitting room as immediate backup• Cleaned fitting room area and maintained go backs • Prioritized cashiering over Sales Floor tasks - open new registers to minimize wait time• Ensured floor is replenished per company guidelines• Performed stock transfers of damaged and defective merchandise, completes re-tickets and charge sends according • Executed and complied with presentation book standards, adjusting visual presentation to consistently ensure brand appropriateness• Maintained brand integrity in all areas of visual display

Bachelor In Fine Arts, Interior Design

Associate In Science, Business Administration

New York State Regents Diploma, General Education Studies