Paul Le Email & Phone Number

San Jose, Ca, Us

Redwood City, Ca, Us

• Worked with project managers to create fiscal budgets. Monthly monitored project costs to ensure charges are captured accurately for each project. Researched monthly financial data and notified to project manager for any abnormally spending. • Reviewed vendor invoices and matched with purchase order line items. Worked with Procurement team to submit purchase request for capital expenditures. Researched outstanding invoices that potential impacting to fiscal budget forecasts.• Prepared monthly journal entries to charge back clients for labor expenses. Prepared monthly billing and sent out to clients for reimbursement.• Created new project codes in Service Now and OFAS and monitored labor expenses to ensure labor hours not to exceed allowable threshold before charter is signed by all parties. Processed project close out in Service Now.• Prepared consolidated budget for year-end and rollover for ISD budget FY 2023-24.• Provided additional support to accounting team when needed.

San Jose, Ca, Us

Entered applications and processed draws from GC. Reviewed vendor cafe invoices and verified accounts and projects assigned properly in Yardi. Processed construction payables and issued outsources checks and scheduled domestic ACH payments. Advanced and recorded funds from the parent company as required. Monitored transfer of funds from reserve accounts to cover operational advances. Monitored cash balance in construction accounts. Ensured accurate booking of loan draws received from lenders. Recorded interests for construction loans, reconciled monthly construction bank accounts. Verified construction costs with funds received from various lenders (County, Cities and banks).Uploaded monthly rent receivables, deposited rents, monitored and followed up past due balances. Sent monthly utilities statements to property managers for preparation of CAM charges. Entered CAM charges and payments received from tenants in Yardi.Assisted and responded to inquiries received from the development team and vendors.

Integrated jobs, prime contracts, subcontracts and change orders from Procore to Sage, and Sage to Textura. Monitored subcontractors COI requirements to secure projects are properly insured. Set up vendors in QuickBook and Sage, processed invoices for vendors and non-job invoices. Obtained management approval by docusign and cut weekly checks in QuickBook and Sage.Initiated loan draw in Textura, coordinated with subcontractors during billing period. Prepared monthly AIA 703 billing documents for pencil draw meetings. Submitted draw packages to owners, lenders, bank designated inspectors and CREA for approval. Resolved billing issues with subcontractors and lenders (Chase, Pacific Western Bank). Coordinated with lenders for the draw funding dates.Entered billing from Textura to Sage to match with account receivables, recorded cash receipts from bank funding for each project. Secured proper lien waivers before releasing payment to subcontractors and second tiers.Prepared journal entries for bank transferring in Sage and QuickBook. Reclassed expenses to proper chart of accounts. Tracked employees monthly uses of American express, allocated charges to correct GL accounts by projects into Sage system. Reconciled 12 bank accounts in Sage and QuickBook. Prepared weekly cash balances reports to owners and executive members for payroll and check run purposes.Prepared monthly Trial Balances, Cash reconciliation report for each project, validated intercompany receivables and payables. Presented Consolidated reports to owners and partners.

o Reviewing contract agreement, and processing payment for subcontractors and vendors. Sending weekly billings to clients, preparing closing out letter for project completion. Following on outstanding AR balances. Updating Cost Management Report on month basis.o Processing monthly training fund for local Apprentices program. Preparing DAS 140 & 142 forms and requesting Apprentice dispatch. Coordinating Apprentices start dates and scheduling.o Performing hiring review and processing I-9 verifications for new hires. Processing employee’s reimbursements. Preparing workers’ certified payroll and monitoring monthly payroll spending.

Santa Clara, California, Us

Processing annual Tax Equalization forms for Expatriate employees. Auditing annual employee's compensation for W-2 purposes and ensuring all necessary advanced tax withholding in compliance with IRS. Research and follow up with Account owners to clear old aged balances in Advance and Reserved Account ledgers. Preparing memo voucher and booking journal entries for quarterly close purposes.Set up monthly Memo payroll for new employees entering U.S soil for long or short term assignment, which required proper withholding income taxes. Monitoring assignment duration to adjust individual employee taxability.

Prepare and coordinate quarterly/annually budgets for key stakeholders in U.S and Asia. Participate in decision making process on capital expenditures.Manage an annual budget of $100M and supporting daily operation including: reviewing and approving all purchase requests, monitoring relocation budget for temporary assignment employees from Costa Rica, Penang, Bangalore.Prepare month end financial close and providing quarterly financial update to Division consolidators.Performed full cycle fixed assets inventory accounting. Monitoring and settled over $20M/yr of capital spending to Balance Sheet. Coordinate purchase requests and review equipment transfers between US and other geographies.

Santa Clara, California, Us

Provided support to Divisions by setting up and maintaining Capital projects structures.Monitored and reported monthly depreciation accrual. Prepared project readiness for Capital Project Authorization.Ran monthly capital spend/commits report for divisions.Performed journal entries for internal capital transfers.

Bachelor, Accounting

B.S, Accounting