Pearl Jones Email & Phone Number

London, England, United Kingdom

London, England, United Kingdom

London, England, United Kingdom

London, United Kingdom

• Confidential, professional and approachable ambassador for the Director of an 800-person department across 5 European countries.
• Owned the proactive management and co-ordination of activities on behalf of Director, ensuring the Director well briefed and prepared at all times with full diary management, travel arrangements, itineraries, meetings.
• Drove agreed actions across the Leadership team, ensuring delivery against agreed milestones, initiatives and company objectives.
• Prepared documents, briefing papers, reports, presentations and internal communications on behalf of the Director.
• Project managed companywide Business Travel platform rollout, responsible for user adoption, all communications and training material as well as process design.
• Co-ordinated and managed departmental and large corporate events from idea conception to execution ensuring adherence to budgetary limits and effective 3rd party supplier management.

Hammersmith

• Integral support in the areas of administration and HR advice for c. 250 contractors and 15 recruiters.
• Employment and Client Terms of Business contract generation & maintenance.
• International travel arrangements. Managed the trip lifecycle from quotations, bookings, purchase orders, invoicing and expenses.
• Compiled and formatted reports and information to produce eye-catching literature for distribution to Executive audience as well as external Clients and Contractors.
• Prepared weekly meeting agendas and circulated the minutes or follow up action points.
• Documented and streamlined internal procedures through efficient use of advanced Word & Excel skills. Achievements: Implemented an automated contract generation method saving time and improving accuracy.

Reading, United Kingdom

• HR administrative support to the VP and Financial Planning Director and worked professionally and comfortably with senior members of staff.
• First point of contact for Peoplesoft users of all levels, provided training, user support and communicated processes ensuring all were fully informed and educated on system use and HR procedures. Collated system.
• Consolidated permanent staffing requirements in Peoplesoft. Worked with directors and hiring managers to prepare supporting documentation and sought approval up to Sr. VP level.
• Through close liaison with the external Recruitment Company provided aftercare to management for contract maintenance, resource requests, extensions and rate adjustments.
• Coordinated content gathering and preparation of confidential and finance heavy presentations and reports for future headcount and budget planning exercises and reorganisations.

Reading, United Kingdom

• Supported the VP, 11 directors and 130 managers administratively relating to contractor or permanent staff, hiring, compensation adjustments and bi-annual performance reviews.
• Project-managed the migration of a contractor management platform. Set up a work group with relevant departments and found solutions to suit the division. Achievements: Developed best practice procedures and training.
• Lead Coordinator for tool used to track capital expenditure linked to SAP, time against project work and annual leave records. Reporting, system training, maintenance and collaboration and management of 15 department.
• Managed a financial reward scheme by allocated budgets, provided guidance and policy information, training and task delegation to team administrators. Produced all marketing communications, reporting and website.
• Coordinated the department’s PC refresh project working with IT. Facilitated a data cleansing exercise enhancing PC inventory accuracy.
• Consolidated the weekly reports on behalf of the VP that would be sent to upper management.

London, United Kingdom

• Provided specialised HR administration support to the VP of Operations & Technology and 12 Directors.
• Main point of contact for the bi-annual performance reviews and bonus and salary adjustment exercises. Liaised between all levels of management, HR and the HR Technology Development teams. Maintained communication with.
• Created and maintained a database for recruiting managers and the staffing team to track vacancies. Achievements: Reduced recruitment expenditure by c. £60k due to inaccurate invoicing and improved reporting and.
• Organise an off-site workshop event involving select management staff on behalf of the VP. Managed venue selection, catering and coordination as well as documenting the proceedings and action points during the event.
• Produced confidential reporting on headcount and budgets to be used at VP level.

London, United Kingdom

• Provided continuous, high quality support to the Director, including schedule organisation, co-ordinating international travel arrangements and management of expense account and recovery.
• Screened the Director’s calls, requests, enquiries, faxes and e-mails to ensure maximum productivity.
• Prepared reports and presentations sent to management ensuring consistent attention to detail and high quality work.
• Managed internal meeting bookings and facilitated catering and equipment requirements. Prepared meeting agendas, took minutes and action points as well as followed up the remedies for the next scheduled meeting.
• Point of contact for office move to new headquarters. Communicated and co-ordinated the move dates and met desk and office space requirements.
• Processed departmental purchase requisitions using SAP.