Assistant To The Dean Of College Of Health And Human Performance
Gainesville, Florida, Us
• Acted as the primary point of contact between the Dean and all Health and Human Performance stakeholders.• Efficiently organized and managed the Dean's schedule and activities to ensure prompt attendance at meetings and conference presentations.• Oversaw the scheduling of the Dean's appointments, including the upkeep of an electronic calendar.• Handled the transcription, composition, formatting, and proofreading of all communications and correspondence for the Dean's office.• Conducted daily meetings with office leadership to coordinate schedules, communicate effectively, review upcoming agendas, establish deadlines, plan projects, and clarify processes.• Prepared and distributed meeting agendas and related materials for all meetings chaired by the Dean.• Collaborated with various departments such as Associate and Assistant Deans, Directors, Development, Alumni Relations, faculty committees, student groups, staff, and program coordinators.• Managed confidential administrative documents in a secure and organized manner.• Streamlined travel and accommodation arrangements for the Dean, stakeholders, and partners visiting the College of Health and Human Performance.• Created detailed travel itineraries, managed billing, and processed reimbursements related to travel.• Assisted in the preparation of course materials, presentations, speeches, and publications.• Facilitated the smooth flow of information between leadership and staff, ensuring timely dissemination of essential data.• Supported recruitment efforts, extended job offers, participated in onboarding procedures, and provided training for new employees.• Proficiently operated office automation tools including copiers, scanners, and fax machines.• Developed and maintained a comprehensive filing system for efficient document management.