Time Management & Correspondence Review: Efficiently managed all internal and external correspondence, ensuring timely responses and proper handling.Cost-saving Initiatives:Implemented cost-saving measures, resulting in over $300k in savings by conducting bids for Travel Management Company (TMC), hotels, and car services.Achieved a 25% reduction in expenses by sourcing supply vendors through competitive bidding for inventory stock.Travel Coordination & Expense Management:Orchestrated all aspects of international and domestic travel, including visa processing and itinerary creation, optimizing executives' time and resources.Managed the company's expense program, ensuring accuracy and compliance with policies.Logistics Management:Handled importation of materials from China, collaborating with overseas facilities and port authorities to ensure smooth logistics operations.Office Oversight & Administrative Support:Oversaw office operations to guarantee seamless functioning, including management of commercial invoices, customs paperwork, and inventory arrival notifications.Developed a robust inventory management program, incorporating cycle counts to enhance accuracy and efficiency.Sales Support & Training:Spearheaded weekly sales meetings to facilitate communication of revenue growth strategies.Provided training to crew members on project applications, customer relations, and service excellence.Operational Excellence & Customer Satisfaction:Established work priorities to meet contractual obligations and collaborated with staff to enhance customer satisfaction and streamline procedures.Strengthened operational efficiencies by implementing organizational filing systems for invoices, customer orders, and contract records.Event Management:Successfully planned, organized, and executed corporate events, ensuring seamless execution and positive outcomes.

• Promoted to Manager, Contract Administration, overseeing all client contracts.• Created and updated contracts and addendums, ensuring compliance and forwarding for approval through the DocuSign process.• Developed a systematic filing and follow-up procedure for efficient contract reviews.• Obtained licensing for the sales of controlled substances and injectables in all 50 states.• Facilitated communication of all price increases and specials to existing accounts, maintaining strong client relationships.

Efficiently managed a highly complex and demanding calendar of meetings and appointments.Exercised independent judgment within established guidelines to plan, organize, and schedule various high-profile events.Coordinated intricate domestic and international travel arrangements, including itineraries and agendas across multiple time zones; adeptly handled travel-related documentation and adjusted to last-minute schedule changes.Provided support to the Board of Directors by creating and uploading presentation slides to the board portal.Served as the executive coordinator for the global charitable giving program, driving a 20% increase in participation.Administered the Educational Foundation in collaboration with Scholarship America, preparing and presenting comprehensive proposals to board members. This resulted in a 30% increase in program participation.Maintained strict confidentiality in managing sensitive documents, information, and projects, ensuring adherence to attorney/client privilege and attorney work-product protections.Forecasted departmental budgets for the upcoming year and managed monthly budget accruals with precision.Organized team-building events and venues that enhanced cross-functional collaboration and synergy.Collaborated annually with the Senior VP of HR on People Capabilities Reviews, including detailed document preparation and maintaining strict confidentiality during CEO reviews.Partnered with the SVP of Human Resources on succession planning and goal-setting for all corporate officers.Planned, executed, and delivered quarterly HR updates across 69 countries, overseeing all audiovisual needs, presentations, and research activities.

Managed a highly complex and demanding calendar of meetings and appointments, including recurring meetings and logistics.Arranged all domestic and international travel, creating detailed itineraries to accommodate complex schedules.Achieved over $300k in cost savings by implementing strategic measures and conducting competitive bids for Travel Management Companies (TMCs), hotels, and car services.Researched and compiled data to prepare comprehensive documents for review and presentation by the President, committees, and executives.Reviewed and analyzed incoming memos and submissions, efficiently delegating tasks to appropriate personnel within the organization.Established and rolled out a new Travel Management Company, optimizing travel processes and cost efficiency.Trained personnel at Redbox and across Coinstar’s portfolio on the Concur travel platform, enhancing user proficiency.Processed Travel and Expense reports through the Concur portal, ensuring accuracy and timely submission.Organized and executed fireside chats with the President, hosting events that facilitated engaging discussions.Coordinated off-site events in collaboration with Marketing and Promotions for new movie

Managed complex calendar scheduling and executed extensive negotiations for rate agreements with hotel properties, resulting in a 27% reduction in the travel budget.Eliminated the cost of external vendors by maintaining and updating the company website in-house.Oversaw comprehensive domestic and international travel arrangements for the CEO and President, ensuring seamless logistics.Coordinated executive staff meetings and company events, handling all scheduling and arrangements.Directed all aspects of trade shows, including booth graphics, staffing, after-party setup, lead generation, and follow-up.

Auditor of all batch records for procedural compliance with the FDA