Administration of bid proposals.Create and manage one calls for jobs.Accounts receivable - invoice preparation and entry for payment into Open Invoice and Cortex.Accounts payable - payroll - enter time into Cyanic, mail and email paystubs, print invoices and statements for reconciliation and entry into accounting program for payment.Reconciliation of credit statements.Orientation of new hires - payroll files, orientation documents for employees and sub-contractors.Update and manage databases (employees, fuel cards, jobs, safety, etc.)Filing - timesheets, employee files, expenses, income (invoices), bid files, one calls.Monitor office inventory.Operate and manage Canada Post metre.

Shutdown administration at CNRL Horizon - Onboarding (travel, accommodations, orientation, etc.), time entry, LEMS.

Invoice entry, invoice accruals, vendor maintenance in AP system, account reconciliation (weekly cheque runs, EFT, cheques; P Card statements), communication with customers.

Use SAP: Verifying invoices, entry of SES, check requests, notifications, purchase requisitions.Payroll review and entry.Fleet administration (orders, disposal, up-fitting), entry of odometer readings.Make arrangements for interview candidates (travel - air or ground, directions, security access, mileage and or expense reimbursement, interview buddy).Orientation of new employees (introduction to Strata (intranet) its capabilities and employee portal system, online time entry system (CATS), expense claim system, introduction to benefits.PPE sizing, ordering and tracking.Process expenses.Code and verify invoices in Open Invoice.Create People Action Forms (PAF) for employees.Create User Provisioning for employees.Take and load employee photos for Intranet.Sponsorship/Donations.On-boarding new employees (flights, accommodations, security orientation, ppe, tour of office and camp.Global training arrangements (manage Global roster (accommodations, # of attendees, send information kit to registrants, liaison with Global).Support senior members of the team (Superintendents, Foremen, Specialists, Leads).Meeting minutes.Experience with: LiveLink, Open Invoice, Vehicle FM, IGOR, QByte FM, SPOTS, Office 2010

Account entry, processing and posting of payables (expenses, invoices).Create, distribute and manage monthly receivables.Input field crew time to web time entry system.Manage databases - employee vacation, TOIL, personal days, labor, cpu, map directory, etc.Supervise and train office assistant with regards to payroll, accounts payables and receivables, benefits, database, etc.Human resource administration - ensure new employees have and complete Alberta Government, Pension, Benefit and applicable company forms. Ensure orientation is complete.Order supplies for office.Manage and maintain office inventory,Manage petty cash ($500.00).General office duties - answer phone, file, minute recording.

Provided administrative assistance to the Executive Director of External Relations, Director of Public Affairs and Communications, Distance Education Specialist, and Ontario Collaborations Specialist. Provided back up administrative support to the Office of the President.Managed calendars, organized and arranged meetings, reserved venues, catering and teleconferencing.Created and distributed agenda packages, took action notes, coordinated travel arrangements, and managed departmental budget.Effectively managed paper and electronic filing system, created and managed information database.Communicated daily with Executive Director in regards to schedules and telephone messages.Conducted research for presentations and reports.Provided information to Executive Director about companies and individuals he/she would be meeting.Liaised with other departments, Government officials and organizations.Initiated on-site flu vaccinations.

Provided administrative support to the President, Vice President of External Relations, and the Vice President of Finance and Administration.Assisted with the coordination of meetings, appointment and boardroom bookings.Assisted with the coordination of University functions and visits from international guests.Formatted reports and assisted with the development of PowerPoint presentations for the professional staff. Maintained the master file database and provided research assistance.

Recorded, prepared and distributed legal contracts.Performed general office duties including maintaining contract filing system.Provided support to the administrative assistant.Entered data for accounts receivables and new student's information in university student database (Banner).Process payments.