Office

Account PayablesCoding & entering invoices accurately; with detailHaving invoices approved by correct dept. & follow upMaking sure accounts are paid in a timely mannerEnsure no outstanding balances are on accountsRequest any missing invoices thru vendor & follow upEnter payroll data, by-weeklyReconcile master card receipts (8 accounts)Prepare online paymentsPrepare recoverable files for A/RPrepare “New Asset” files for ControllerEmployee Expenses and monthly AllowancesPrepare, print checks; monthly, weekly, semi-monthly & as requiredMail Checks/back up documentationOrganize filing system to quickly access documentsPetty cash/journal entriesReceptionAnswer phones, screen & direct calls to the correct personsOrder/stock, office supplies as requiredMail & label requestsUpdate web sitePlace help wanted ads; distribute resumes to correct departmentsOrder meals & arrange for pick up; meetingsPrepare meeting room as requiredBook Flights, hotels & conferences as requiredCell phone account changesHelp in any department as requiredTruckingMaking sure trip records are completed Ensuring drivers have correct documentsOrder trucking documents as requiredMaintain trucking files/log sheetsObtain licenses & permits as requiredCOHR Health liaison Vehicle Registrations Cross reference annual registration; to Insurance & Equipment List Remove stale dated registrations before they get renewedArrange for renewals to be completed, copied & put in equipment before expirationHave replacements available as required by Employee’sInsurance Cross reference annual insurance cards; Registrations & Equipment List(2x’s annually)Copy & arrange for cards to be put in equipment before expirationEmail and follow up with Insurance Broker adds & removalsHave new equipment added or removed from policy & follow up

All aspects of running a small business:Customer ServiceKeeping books(Data entry, manage cash flow, daily deposits, vendor payments, journal entries)Dealing with suppliers & vendorsDealing with Corporate Office (Imperial Oil/ Tim Horton’s)Ordering stockMaintaining site & buildingsFollowing Health & Safety regulations Employing a staff of 10(Payroll, source deductions, ROE’s, T-4’s)