Group Billing Coordinator
CurrentIncharge of reviewing all Group Bookings and Banquet Event contracts to ensure the company's Revenue expectations are not compromised (this involves all the 3 Kenyan Fairmont Properties)Reveiwing of the final invoices to ensure billing was done as per the contract and that all the contracted services were billed accordingly. All relevant backup documents are availed and attached to the final invoice and or Group Reviewing sign off form.Explain in detailing any discrepancies or deviations from the contract.Ensuring all invoices are reconcilled and dispatched within 8 days after conclusion of the event.Participate in Credit Meetings for all the 3 units addressing any overdue invoices/payments and problem accounts and to agree on the best way forward.Analyse and deliberate on new accounts seeking Credit Facilities; using references from other Hotels, business/payment history and expected business volumes to the Fairmont properties to enable the Team make a fair and informed decision.Monitor House Accounts and ensure that they are resolved within the stipulated time lines.Ensure house accounts are opened with the full authority of the Front Office Manager and that adequate backup is availed to show course why the account should be opened.Prepare Standard Operating Procedures so as to conform to the bigger picture of Fairmont Hotels and Resorts.Ensure all accommodation invoices are correctly billed, dispatched in time and any queries/discrepancies addressed immediately they are raised to enable quick payment of the same.