Perla Lopez Email & Phone Number

Anaheim, Ca, Us

United States

As the Executive Assistant to the Office of the President & CEO, I provide comprehensive support to ensure seamless daily operations. My role includes assisting the President & CEO, the Assistant to the President, and the Chief of Staff.I excel in managing Board of Directors and C-Suite activities, organizing meetings, handling sensitive communications, and executing strategic projects with precision and confidentiality. My proficiency in Microsoft Office Suite, video conferencing tools, and a variety of software programs enables me to prioritize tasks, meet tight deadlines, and maintain meticulous attention to detail.Responsibilities include:- Efficiently scheduling and organizing executive meetings and events.- Managing communications and screening calls to minimize interruptions.- Providing critical administrative support for Board and Committee meetings, including agenda preparation and minute recording.- Supporting executive leadership teams with agenda preparation, meeting material distribution, and action item tracking.

Santa Ana, California, United States

*Enhancing Executive Effectiveness: Supporting the executive director and senior leadership team by managing their schedules, organizing meetings, handling correspondence, and facilitating efficient communication within and outside the organization.*Liaison for Board of Directors: Acting as a liaison between the executive team and the Board of Directors, providing administrative support, preparing materials for meetings, and ensuring effective communication between both entities.*Facility Operations Management: Overseeing the effective stewardship and maintenance of facilities. This involves managing facility usage, maintaining physical assets, handling vendor relationships, ensuring building security, overseeing capital improvements, and ensuring ongoing maintenance of internal and external spaces.*Collaboration with HR and Finance: Working closely with HR and Director of Finance to coordinate IT support and staff resource requests. This collaboration ensures that the organization's operations align with its mission and strategic vision.*Coordination of Administrative Functions: Supporting various administrative tasks, managing budgets, coordinating travel arrangements, preparing reports, and handling special projects as assigned by the executive team.*Operational Efficiency: Striving to enhance the overall efficiency and effectiveness of the organization by streamlining processes, improving communication channels, and ensuring resources are optimally utilized.*Maintaining Confidentiality: Handling sensitive information and maintaining a high level of confidentiality in all interactions and communications.

Santa Ana, California, United States

Accelerate the Chief Executive Officer and Senior Leadership team's effectiveness by providing high level administrative support.Support and assist the CEO with all administrative duties associate with the board of directors. This includes the preparation and distribution of meeting materials, minutes for regular board meetings for Taller San Jose Hope Builders. Take and prepare minutes at meetings of the board of directors.Maintains appointment schedule for executive director by planning and scheduling meetings, conferences, teleconferences, and travel.Calendar, plan and execute events, meetings and celebrations for staff, board of directors and committees on site and off site. Work with the CEO to set and maintain an annual budget for expenditures for staff related activities.Work with the finance and operations staff in the following ways:Maintain all documents related to property ownership, legal documents and service contracts as directed by the Director of Finance.Recruit and maintain high level volunteers for the organization. Manage volunteer community events as needed.

Orange County, California Area