• Ensure adherence to policies and procedures related to operations of logistics, procurement, HR and administration as required by the current context.• Oversee and monitor Operations support of the implementation of the foundation strategy by the team and systems while complying fully to donor requirements.• Proactively work with donors and partners to optimize and improve speed of procurement, improve economy of scale and leverage comparative advantages of partners• Train and… Show more • Ensure adherence to policies and procedures related to operations of logistics, procurement, HR and administration as required by the current context.• Oversee and monitor Operations support of the implementation of the foundation strategy by the team and systems while complying fully to donor requirements.• Proactively work with donors and partners to optimize and improve speed of procurement, improve economy of scale and leverage comparative advantages of partners• Train and mentor local procurement staff, building their capacity to effectively manage procurement processes in volatile environment and emergency settings.• Establish partnership and liaise with humanitarian stakeholders in relevant Clusters, such as Health, WASH, Protection, Logistics, Camp Management, etc. to ensure consistent and coordinated forecasting and supply planning for jointly implemented projects• Support the Emergency Response partner specialists in GBViE and the SRHiE in projecting needs of emergency supplies specifically in Sudan crisis response in refugee camps in Northern Bahr el Ghazal State.• Monitor and implement procurement, warehousing and fleet management in accordance with the organization and its donor regulations and guidelines. • Supervise and train drivers on better driving skills, documentation needed for reporting on fleet management and servicing. • Monitor supplier’s performance in compliance and ensure that the selection process for goods and services - and contracts related assignment are done in a transparent and coherent way. • In collaboration with the Executive Director, definition of needs, recruitment and induction of the country logistics team for deployment to project areas• Conduct security briefing for each new international staff, partners and contractors arriving in country;• Oversee daily security management of all premises and project sites, ensuring a permanent monitoring and assessment of the security situation in country. Show less

To ensure the functioning of the logistical department of the RO, to ensure respect of logistic policies (DKH and donor regulations) on supply chain, procurement, office and asset management and fleet management in the RO, and to provide logistics support to country offices and partners in the region to enable them to adhere to DKH/donors regulations. • Support and oversee all Logistics activities both at the Regional Office and country offices in the region (SSD, SOM, ETH) and their… Show more To ensure the functioning of the logistical department of the RO, to ensure respect of logistic policies (DKH and donor regulations) on supply chain, procurement, office and asset management and fleet management in the RO, and to provide logistics support to country offices and partners in the region to enable them to adhere to DKH/donors regulations. • Support and oversee all Logistics activities both at the Regional Office and country offices in the region (SSD, SOM, ETH) and their implementing partners in procurement and logistics procedures linked with field activities in order to comply with DKH and donor policies; identify any challenges that need to be addressed for smooth implementation of the projects as per standards• Manage supply chain and procurement procedures in support of DKH Kenya, Somalia and South Sudan operations • Work closely with program teams (Kenya and South Sudan) to ensure the procurement plans for all project are in place and ensure follow of the implementation of the procurement plans • Coordinate bid/tender opening and bid analysis and preparation of contracts and Local Purchase Orders for procurement processes in Kenya, South Sudan and Somalia.• Coordinate international procurements and liaise with the DKH clearing agents to ensure that goods are cleared at the borders and ports and that all the necessary transport documents are processed for international procurements. • Management of DKH assets including procurement, allocation, repairs and disposal according to DKH policies and maintaining master asset register for all country offices• Ensuring the office is state to the art and provides a digital infrastructure suitable for implementation of DKH strategy 2021+• Elaborate and develop logistic related formats, tools, template reports to enhance smooth and compliant office procedures and implementation of projects Frequent field visits to DKH offices and partners to fulfill the roles and responsibilities. Show less

• Support and oversee the overall Logistics activities including proper implementation of supply chain management, procurement procedures, fleet management and warehousing.• Ensure that all procurement and logistics compliance is implemented in accordance to DEA Policies and donor requirements; by provide training to Logistics department staff for DEA partners in Kenya, South Sudan, Somalia and Ethiopia to build their capacity.• Counter checking all logistics related documents to ensure… Show more • Support and oversee the overall Logistics activities including proper implementation of supply chain management, procurement procedures, fleet management and warehousing.• Ensure that all procurement and logistics compliance is implemented in accordance to DEA Policies and donor requirements; by provide training to Logistics department staff for DEA partners in Kenya, South Sudan, Somalia and Ethiopia to build their capacity.• Counter checking all logistics related documents to ensure good entries in reporting, that matches donor regulations and compliance to internal DEA procurement and reporting procedures.• Support projects implementation on Logistics and procurement related lines in Nairobi, South Sudan, Somalia & Ethiopia and ensure the accurate reporting of the Logistics reports.• Manage and increase the effectiveness and efficiency of Support Services of Operations, through improvements to each function as well as coordination of DEA organizational functions and its partners.• Oversee IT systems and recommend any necessary changes to improved performance, and manage the Internet users through IT Consultant in Nairobi as well as field sites.• Travel to field sites to support the teams for smooth operations• Weekly updates to the management team and monthly reports for the smooth running and monitoring of project implementation and improvements where needed.• Support both DEA and its implementing partners in procurement procedures linked with field activities, or support for specific program pre-stocking and distribution. Show less

• Initiating procurement activities on time and in accordance to rules and regulations stated in the regulations for offices abroad and/or respective donor regulations. • Assisting user departments in coming up with proper item specifications and Bill of Quantities • Raising purchase requisitions, sourcing out for quotes from suppliers, analyzing bids and attending public openings of tenders. • Verify purchase requests for items/services and discuss them with the Finance and… Show more • Initiating procurement activities on time and in accordance to rules and regulations stated in the regulations for offices abroad and/or respective donor regulations. • Assisting user departments in coming up with proper item specifications and Bill of Quantities • Raising purchase requisitions, sourcing out for quotes from suppliers, analyzing bids and attending public openings of tenders. • Verify purchase requests for items/services and discuss them with the Finance and Administration Manager before forwarding to the Logistics Manager. • Assist in the preparation of contracts (services/works) and Local Purchase Orders for all procurement processes.• Actively oversee the supply chain process for items procured for Nairobi, Somalia and South Sudan offices both for Diakonie and partners.• Assist to carry out market survey once a year of all suppliers of different categories of items to ensure that procurement is done from the best available suppliers • Liaise with the DEA clearing agent to ensure that goods are cleared at the borders and ports and that all the necessary transport documents are processed under the supervision of the Logistics Manager. • Facilitate in import and export of Goods procured internationally destined for Kenya, Somalia and South Sudan. • Oversee proper maintenance and service of DEA vehicles as required and keep a service history for the fleet.• Maintain DEA emergency equipment in both stores i.e. ensure that they are charged, working and ready for an emergency when required• Provide monthly Fleet reports, security, general activities, supply chain and updated procurement tracker • Ensure the fulfillment of all legal vehicle requirements – Insurance, servicing and road worthiness for the office fleet• Follow up on insurance related issued on a need to need bases in case of accidents involving DEA vehicles. Show less

• Support the Administration coordinator in fuel; service and repair costs procedures for office and project vehicles.• Plan, Supervise and manage distribution of TUSOME books from the warehouse to all public schools in Kenya.• Support the Logistics and Admin team in market survey, identification and evaluation of potential suppliers and service providers.• Support field offices in the movement and monitoring of the TUSOME programme in public schools in Kenya (Country wide).•… Show more • Support the Administration coordinator in fuel; service and repair costs procedures for office and project vehicles.• Plan, Supervise and manage distribution of TUSOME books from the warehouse to all public schools in Kenya.• Support the Logistics and Admin team in market survey, identification and evaluation of potential suppliers and service providers.• Support field offices in the movement and monitoring of the TUSOME programme in public schools in Kenya (Country wide).• Support the Administration department in supervision and packing and distribution of teacher training materials across the country.• Compile monthly reports for the project vehicles across the country.• Draw a weekly movement plan and travel budget for Nairobi drivers supporting staff movement both in the city and across the country.. Show less

• Update and maintain the programme master asset register, produce an updated asset list by the 3rd of each month with details from all field offices in Somalia • Ensure that all programme assets are logged and issued with unique numbers, asset tags and ID cards, update assets records with details of type, make, manufacture’s serial numbers, budget codes, donor name and Warranty dates. • Preparing and ensuring proper filling of asset issue forms and cards of asset issued to staff for… Show more • Update and maintain the programme master asset register, produce an updated asset list by the 3rd of each month with details from all field offices in Somalia • Ensure that all programme assets are logged and issued with unique numbers, asset tags and ID cards, update assets records with details of type, make, manufacture’s serial numbers, budget codes, donor name and Warranty dates. • Preparing and ensuring proper filling of asset issue forms and cards of asset issued to staff for accountability, accessibility and tracking, Reporting of missing and damaged assets for repairs and recommending on disposal for obsolete items. • Conduct Quarterly physical asset counts/verification in all field offices in Somalia and support office in Nairobi. • Overall supply chain management of goods procured internationally, regionally and locally for transit to Somalia.• Monitor office stock levels and advise on appropriate stocking and replenishment to meet project demands.• Planning international transportation of freight by land, sea and air in accordance with programme budgets and needs; ensuring the most cost effective and reliable means of transport.• Maintain a complete filing system for all documentation e.g. GRNS, inventories, way bills, packing lists, Distribution Reports etc.• Ensure that any incoming items match the waybill, LPO and advise the Logistics Coordinator of any exceptions; and to issue Goods Received Notes (GRN’s) for any items received.• Report and consult with programmes to take appropriate action for the disposal of expired damaged or outdated stocks and assets.• Overall supervision of office transport including drivers, office car usage, cab services and hired fleet.• Responsible for the stores management and implementation of systems and ensure that access to the store is limited to only authorized personnel.• Assist the Logistics coordinator in procurement of goods and services and act as the first contact of all deliveries Show less

• Supervise and allocate duties to the drivers and plan periodic trainings for their development• Follow-up on Government official documents for e.g. KRA custom clearances and vehicle registration issues on behalf of Save the Children. • Capture and analyze Save the Children vehicles fleet data in order to improve service delivery. • Provision of Logistical, Procurement and clerical support in assisting for travel arrangements, organizing meetings and trainings • Monitor, plan… Show more • Supervise and allocate duties to the drivers and plan periodic trainings for their development• Follow-up on Government official documents for e.g. KRA custom clearances and vehicle registration issues on behalf of Save the Children. • Capture and analyze Save the Children vehicles fleet data in order to improve service delivery. • Provision of Logistical, Procurement and clerical support in assisting for travel arrangements, organizing meetings and trainings • Monitor, plan and oversee fleet routine services and repairs and compile reports as necessary.• Assist the Logistics Coordinator in ensuring that local, national and international procurement practices are compliant with Save the Children and donor regulations.• Ensure stock management Monitor office stock levels and advise on appropriate stocking and replenishment to meet project demands.• Assist the Logistics Coordinator on planning national transportation of freight by land, sea and air in accordance with programme budgets and needs; ensuring the most cost effective and reliable means of transport.• Update and maintain the programme asset register, produce an updated asset list by the 3rd of each month and ensure that all programme assets are logged and issued with unique Save the Children numbers and ID cards.• Maintain a complete filing system to include all documentation e.g. GRNS, inventories, way bills, packing lists, Distribution Reports etc.• Ensure that any incoming items match the waybill, LPO and advise the Logistics Officer of any exceptions; and to issue Goods Received Notes (GRN’s) for any items received.• To organize casual workers when required at the stores.• Responsible for the stores management and implementation of systems. Ensure that access to the store is limited to only authorized personnel.• Organize taxi bookings and manage the Nairobi guest house. Show less

• Provision of weekly vehicle and driver tasking Rota to the senior Logistics Officer.• Provision of Logistical, Procurement and clerical support in assisting for travel arrangements, organizing meetings and trainings• Provide/arrange transport in support of different project activities, as required by the Logistics Officer• Delivery and collection of high value items essential to the running of aid programmes in Kenya and Somalia.• Liaison with the immigration officials for the… Show more • Provision of weekly vehicle and driver tasking Rota to the senior Logistics Officer.• Provision of Logistical, Procurement and clerical support in assisting for travel arrangements, organizing meetings and trainings• Provide/arrange transport in support of different project activities, as required by the Logistics Officer• Delivery and collection of high value items essential to the running of aid programmes in Kenya and Somalia.• Liaison with the immigration officials for the processing of visa applications,Work permits approvals and processing, alien cards and dependants passes. • Provide/arrange transport for our international staff and visitors from the Airport to guesthouses, offices and other designated destination.• In the event of an accident involving a vehicle under my care, to prepare a full incident report, which is then presented to the Logistics Officer.• Any other duties as requested by the Logistics Officer or the Logistics Manager. Show less

• Provide transport in support of different project activities and any other• Provide support to children and youth during re-integration and follow-up visits after re-integration.• Assist the Workshop supervisor with data entry for fuel, maintenance and daily movement sheets.• Follow-up on Government official documents for GOAL Kenya e.g.KRA and Immigration.• Contribute to the planning of the department, supporting the development of activities and working to achieve its… Show more • Provide transport in support of different project activities and any other• Provide support to children and youth during re-integration and follow-up visits after re-integration.• Assist the Workshop supervisor with data entry for fuel, maintenance and daily movement sheets.• Follow-up on Government official documents for GOAL Kenya e.g.KRA and Immigration.• Contribute to the planning of the department, supporting the development of activities and working to achieve its objectives.• Logistical support as required by Transport Supervisor. Show less