Petra Pretorius Email and Phone Number

Description of responsibilities Door Services and Installations:• Control of Customer Accounts Payable (Debtor’s)• Control of Supplier Accounts Payable (Creditor’s)• Maintaining sets of accounts up to trail balance stage• Administration and deposit of all cash and financial receipts.• Daily updating bank accounts (current accounts, petty cash, credit cards, fleet cards)• Complete and submit VAT on E-filing• Overall management of the accounting/finance activities of the Company.• Direct supervisory responsibility for the Office staff.• Confirm COD installation with customer and give information to team• Office Management that includes fleet maintenance (services, licenses etc). Keeping insurance • Payroll Administrator Job Duties o Responsible for the preparation and processing of the monthly payroll for approximately 20 employees on the Pastel Payroll system (This includes the entire cycle of payroll processing from capturing of new employees, leave, terminations and authorize claims) o Booking and sending employees for training and medicals when neededo Review and ensure accuracy of approved advances, travel and overtime claims; o Manage employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization, issue protective wear. o Generating reports for payments e.g. PAYE returns and other third parties filing tax reports including (EMP201monthly, EMP501 on easyfile), Compensation assessment / declaration (ROE), IRP5/IT3 certificates, Quarterly Employment Statistics, Letter of Good Standing, • Updating and keeping the health and safety file current according to the Construction Regulation and contract. That includes reporting and other procedures, equipment and incident registers, various reports, safety plans• Ensuring appropriate office consumables

Description of responsibilities Hospice:• Determine the layout of fittings and merchandise. Source fittings / equipment and install• Develops systems and implement processes to source sufficient goods of high quality• Receive and acknowledge all donations • Develop and implement system to maintain a high level of customer service• Source sponsorship's from local businesses• System developed and implemented to process items according to category• Develop and implement system for receiving, repairing, cleaning and packaging of goods• Develop and implement policies and systems to manage volunteers• Be responsible for daily cashing up and following banking protocols• Develop systems to conduct stock-takes, checking and listing merchandise and asset items such as cash registers, office computers and furniture• Keep and analyse records of sale figures and financial transactions. Prepare annual income and expenditure• Implement and oversee security procedures for stock and cash in the store • Ensure outlet achieves its sales targets • Develop, monitor and review systems for pricing and circulation of items (internet sales, auctions, commission based sales in specialist outlets)• Represent hospice as required at schools, churches etc• Appropriate steps taken to ensure health and hygiene of customers, volunteers and staff. Minimize risk for Hospice.• Manage staff and volunteers• Create awareness• Organize other fundraising events

• Debtors : Follow up on outstanding payments. Update and send out of statements• Creditors : Place orders with suppliers. Finalize any inquiries or outstanding credit if necessary before giving it through for payment and updating into system.• Prepare monthly VAT-return and payments • Pay all other SARS returns with e-filing (PAYE etc)• Warehousing : Issue instructions to warehouse. Keep stock-list updated with all stock movement (sales and purchases). Stock taking and balancing of stock once a month.• Local Logistics : arranging transport for sales deliveries. Issue orders and follow up on all purchase deliveries to warehouse and or other delivery points. • Imports : Prepare clearing instructions, follow-up on shipments and arrival times. Close contact with clearing agents. Keep warehouse informed about stock to arrive. Update shipping schedule daily. Preparing and follow-up foreign purchase orders. • Exports : Prepare all the export documents according to regulations of designated country. Appoint and follow up with transporters, customs and clearing agents.• Pastel Accounting functions: Monthly updating of all debtors invoices, creditors invoices, credit card statement, different bank statements and petty cash in Pastel system to prepare accurate financial reports. The current account, foreign accounts, investment accounts and credit card account reconciled to the statements and kept in balance.• Direct Indent clearing and –orders : Kept regular contact with direct indent customers regarding their stock planning. Advice and plan with them regarding delivery dates before delivery dates are confirmed.• Other monthly duties: Sending age analysis report to credit insurance, calculation of commission income, calculate agent commission, and prepare schedules and documents for foreign monthly payments. • Software used :Worked mostly on Pastel Accounting, Microsoft Word and - Excel

financial processing done on SAP