Phyllis Friedman Email & Phone Number

San Jose, Ca

Duties for All Office Manager/HR Administration PositionsOffice administration• Prepare & track budgets• Coordinate office moves for 15 to 150 staff members • Prepare agreements for new contractors/consultants• Corporate employee event planning & team building activity coordination• Order all kitchen & office supplies; establish & maintain vendor relationships• Coordinate with Facilities to get maintenance issues resolved• Management of corporate files• Printing corporate literature, business cards • Mail & outgoing shipments (U.S. and international)• Supervision of receptionist • Greet visitors & answer office phones HR administration • Establish benefits program with HR outsource administrator (PEO) or run self-managed benefits program• Process payroll & PTO tracking; act as liaison with HR outsource administrator • Process paperwork for all new hires & terminations & conduct exit interviews• Develop & run new hire orientation & integration program • Interview scheduling & recruitment assistance• Employee & contractor records management• Employee RelationsFinance • A/P - Process invoices for payment; print & process vendor checks• A/R - Create customer invoices & track payment progress• Purchasing: Issue & track all purchase orders• Preparation & tracking of option grant agreements• Process employee expense reports & reconcile corporate credit card statementsExecutive/Sales Support• Provide daily support to executives, sales, marketing and engineering teams• Maintained incoming support requests via salesforce.com• Calendar management & appointment scheduling & travel arrangements for up to four executives• Schedule Board meetings & provide refreshmentsTrade Show Coordination• Complete show registration • Process all show orders• Arrange for shipment of trade show equipment & supplies to and from show

Office AdministrationHR AdministrationAccounting SupportExecutive and Sales Support

Office AdministrationHR AdministrationFinance SupportExecutive and Sales Support

Manager of Employee Programs, 1999 - 2001Employee Services Specialist, 1996 – 1999Office /Facilities Manager, 1993 – 1995Along with the office manager/HR duties, I also provided a variety of services to support all staff for this rapidly growing company that grew from 20 to 1400 worldwide employees such as: new employee orientation/integration; employee quality of life and discount programs; event planning/community-building activities; fund raising for support of Bay Area charities; department web site development and maintenance; and budgeting. Supervised employee program coordinators. Promoted from Office Manager to Employee Services Specialist to Manager of Employee Programs.