Phan Van Email & Phone Number

Vietnam

Bac Ninh

Be in charge of1. Monthly Payroll, PIT, Compulsory Insurances, Labor Contract 2. Recruitment & Training 3. Admin Services (Canteen, Cleaning, Security, Transportation, Reception,…) 4. Employee Engagement Activities 5. HR System, Policy, Legal

B103, Keangnam Hanoi Landmark 72 Tower, Me Tri Ward

Compensation & Benefits• Work closely with GM to develop Compensation & Benefit strategy/policies to attract and retain talents• Be in charge of monthly payroll and annual PIT finalization for company.• Be in charge of monthly social insurance reports and any labour reports as requested from local authorities• Closely monitor working hours and overtime in compliance with labour law. Control HR Personnel Budget of company and alert if any deviation.Performance Management• Monitor performance based on probation review and annual performance appraisal system.Recruitment& Induction• Take charge of recruitment for company and implement orientation or induction programme for newcomers to ensure smooth integration (including advertisement, screening, interviewing, reference checking and orientation training).• Conduct on-job and exit interviews and propose actions plans where necessary.Employee Relations and Engagement• Be first point of contact for employees on any HR/Admin matters and ensure employee concerns are addressed in a proper and timely manner in compliance with HR policies.• Be in charge of company activities such as company trip, year-end party, etc.• Advice to managers and orientations on HR and management topics• Advice managers in their projects of promotion, evolution, mobility, disciplinary cases for all the teamsHR System & Reporting• Maintain and update Employee Data Centre for company and ensure its accuracy.• Be in charge of monthly Group reports on Headcounts, and Absenteeism, as well as HR reports.Admin & GA• Prepare welcoming handbooks for visitors• Manage leave application (annual leave, maternity leave, sick leave, etc).• Manage stationary distribution for company.• Process visa and work permit for expatriate.• In charge of hotel, ticket booking.

Vietnam

1. Recruitment and selection• Coordinates, negotiates and liaises with employment and advertising agents on service fee, advertisement recruitment and interview schedules.• Arranges interviews for management levels.• Prepares letter of offer to selected candidates and letter of rejection to unsuccessful candidates.2. Training and development• Conducts orientation program to new employees.• Evaluates the effectiveness of the respective training programs by obtaining feedback from employees.3. Process and ensure all legal practices related to expatriates working in Vietnam to be in line with updated Vietnam law & regulations.. Process visa and work permit for expatriate working in Vietnam. Submit required document related to expatriate for government office when neccessary.4. Compensation and benefits• Social, Health and Unemployment Insurance:- Register social, health and unemployment insurance contribution for new employees- Do monthly social insurance reconciliation report- Prepare documents for issuing Social Insurance Books (SIB), manage SIB and SIB Application and follow status of issuing SIB for employees- Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees• Monthly payroll:- Calculate monthly salary for employees- Print and distribute payslips to employees- Prepare salary bank transfer- Operate HR Software effectively to ensure smooth processing of Payroll• PIT:- Apply for issuance PIT code for employees- Register dependent relief- Do PIT declaration and finalization• Other relevant tasks:- Work closely with relevant Government Offices such as Tax Agency, Social Insurance Agency, etc.- Audit, review and propose on improvements of compensation and benefits policies and practices in compliance with the government laws- Respond to employees’ concerns relating to C&B policies and practices

Hanoi

Secretarial Supports:● Assist Admin Supervisor, HR Supervisor and Admin & HR Superintendent in daily works.• Translate & type Company documents/letters as requested by Admin Manager & A.S.• Collect, distribute and submit for signing all documents externally and internally• Take care of Admin filing system and Company’s record room as per ISO requirements• Take over responsibilities of other Admin section in case the person in charge is not available• Follow up maintenance & repair of office equipment in Admin Dept. and ensure that it functioning well• Make purchase requisition to Admin Dept.Petty Cash handling● Make payment• Summarize Monthly Expense Report and submit approved Report to Finance for making payment• Highlight any abnormal expenses to Admin Supervisor Hotel booking● Book hotel as per departmental requests• Make sure such booking is in best rates and best service, according to the Contract signed between Hotels & Company and follow up until the guests check out• Collect the bills, obtain approval from A.S. and follow up payment with FinanceAir-ticket booking• Purchase air-tickets after receiving confirmation from departmental secretaries• Book air-tickets as per individual requests and make sure that such booking is most convenient and cost effective• Collect the bills, check prices and discounts, obtain approval from A.S. and follow up payment with Finance• Keep record, update & follow up usage of Expatriate Ticket Entitlements and reconcile with Finance at year endStationary Stock● Control Company’s stationary stock in Oracle system• Make purchase requisition based on departmental requests• Issue stationary items to Depts as requested

Bachelor Of Arts (Ba), Foreign Language, Good

Bachelor'S Degree, Foreign Languages And Literatures, General