Phi Ong Email & Phone Number

San Francisco Bay Area

San Francisco Bay Area

• Processed payroll for all temporary and permanent employees, including tracking commissions, invoicing customers, calculating projections, generating complex weekly financial reports, reconciling monthly bank and credit card accounts and tracking budgets.• Solely managed and maintained all internal financials including coding in Quickbooks, depositing receivables, and tracking all company payables.• Coordinated the billing process for both inbound and outbound company payables with third party vendors.• Generated and processed on-boarding and off-boarding procedures for temporary and permanent employees. • Assisted new employees, customers, and clients with payroll system.• Managed and processed timekeeping for temporary employees.• Administered 401K, health, and dental plans to employees including educating employees on the available benefits and pertinent deadlines.• Researched and developed internal control systems to reduce Company’s operating costs.• Coordinated company operations with facility managers by troubleshooting and repairing company office utilities and Company’s employee software suites. • Provided initial on-call IT support to employees to facilitate employee efficiency and productivity.• Set-up and maintained employee’s physical offices including workstation implementation and software installation.

San Francisco Bay Area

• Provided operations and administrative support to employees and executives.• Drafted company-wide memos and emails for executives.• Implemented internal accounting and finance compliance programs for quality control purposes.• Reconciled monthly accounts payable and receivable for internal tracking and external payment purposes.• Provided on-call IT support for employees and coordinated with third party technical support for complex technological issues.• Spearheaded improved human resources initiatives to better process new hires and more effectively familiarize them with company policies and benefits. • Administered 401k, health, and dental benefits to employees including educating new employees on the available benefits and pertinent deadlines.

Cambridge, Ma

• Managed operations for a team of fifteen professionals by coordinating laboratory supply orders, travel arrangements, and timely office supply procurement.• Coordinated both employee and company-wide calendars for meetings, travel, and special event planning. (including both teleconferences and webinars) • Maintained and administered company invoice management system. • Assisted with audit preparation and end-of-year closings including accurate tracking of company’s inbound and outbound financial transactions. • Generated purchase orders for all expenses and reconciled credit card expenses for all team members.• Provided IT support – including set-up and maintaining all computer workstations and laptops and installation and troubleshooting of company software.• Researched and confirmed credentials of new vendors and new customers, identifying decision-makers and connecting them with appropriate team members.• Managed local, domestic, and international shipments of all company products and merchandises including management of appropriate legal documentation and due diligence procedures.

• Maintain laboratory and office supply inventories. • Triage phone calls and e-mails for laboratory Principal Investigator. • Organize domestic and international travel for laboratory researchers and staff.• Event plan for high-ranking executives worldwide for teleconferences. • Acted as a liaison to vendors.

Ba, Psychology, Legal Studies

High School