Phil Phan Email & Phone Number

San Diego, California, United States

• Prepared bi-weekly unreconciled labor reports for shop supervisors to rectify labor errors• Generated weekly labor metrics via PowerPoint to present and summarize key performance indicators to the Executive and Billing team• Successfully reduced the production and delivery of unreconciled labor reports from three business days to one business day• Managed, maintained, and accounted of all FRCSW CIPs assets• Prepared the Outgoing Funding Documents (OFDs) to the accepting agencies• Performed monthly depreciation analysis versus planned depreciation expenses• Recorded and posted monthly on any disposed assets in Defense Industrial Financial Management System (DIFMS)

San Diego, California, United States

• Participated in the month-end close process and performed balance sheet account analysis, performed bank reconciliations, reconciled asset and liability accounts, posted AP accrual and reversal journal entries• Processed staff bi-monthly payroll included boarding new hires and terminations, setup tax withholdings, direct deposits, insurance deductions• Responsible full cycle accounts payable process: batched, and posted AP invoices, performed weekly AP check runs• Coordinated and worked closely with the billing manager to ensure patient payments reconciled against the accounts receivable• Performed monthly draw-down on utilizing Grant Solutions and Payment Management System (PMS) software• Assisted in preparing and submitting the Federal Financial Reporting (FFR) and other governmental reporting requirements to comply with various government grants, such as SAMHSA, HRSA• Assisted with external and internal audits

San Diego, California, United States

• Managed all facets of day-to-day business accounting functions, including but not limited to cash management, cash receipts and disbursements, daily cash reports, cashflow, treasury management• Responsible for month-end close including financial statement preparation, accrual and reversal entries, and balance sheet account reconciliations• Processed staff bi-weekly payroll using Paylocity• Full charge accounts payable cycle process included processing accounts payable invoices to check runs and year-end 1099’s using QuickBooks• Managed all company related taxes including compiling, preparing, and producing sales and use tax returns• Managed all insurance enrollment and claims and assisted with risk and compliance management

San Diego, California, United States

• Assisted the CFO in the month-end closing process for the Phoenix operation included compiling and preparing monthly financial statements, reconciling general ledger accounts, posting reversal and accrual entries• Conducted weekly key operating indicators (KOI) reports on inventory and direct labor hours• Investigated actual to budgeted cost variances and presented key financial findings to CFO• Produced Miscellaneous Forms1099 for both San Diego and Phoenix operations• Investigated and filed an amended Q4 2017 Arizona Transaction Privilege Tax return; saving the company $10,000 in taxes, interests, and penalty

San Diego, California, United States

• Managed all facets of day-to-day business accounting functions including cash management, cash receipts and disbursements, daily cash reports, cashflow, treasury management• Assisted the CFO in the month-end closing process included compiling and preparing the monthly financial statements, reconciling general ledger accounts, posting reversal and accrual entries using JobBoss ERP• Mentored and provided leadership to a staff accountant• Prepared actual costing versus budget costing report for production manager including financial and variance analyses and recommendations for corrective actions• Investigated cycle count variances, presented, and resolved issues with production manager to adjust inventory variance; processed and analyzed yield report to identify and correct inefficient cost process• Streamlined the month-end closing process and reduced closing time from ten business days to three business days• Researched and negotiated new medical insurance carrier resulting in saving the company 50% in medical premiums• Audited fixed assets and refiled form 571L resulted in saving the company $25,000 in business property taxes

San Diego, California, United States

• Managed and oversaw all facets of day-to-day business accounting functions of five companies, including financial statements preparation, cash management, cash receipts and disbursements, accounts receivable and payable and payroll • Supervised and mentored three staff members, and managed daily work schedules and workload to achieve company’s bottom line success• Compiled and produced weekly Executive Leadership Team metric reports to senior level executives and Board of Directors• Prepared and transmitted monthly and quarterly state sales tax deposits• Deployed dual monitor system improving efficiency that led to saving company $20,000 a year• Implemented new intercompany transaction process resulted in saving company $25,000 a year

San Diego, California, United States

• Managed and oversaw all facets of day-to-day business accounting functions of four entities included financial statement preparation, annual budget development and preparation, treasury management• Performed and analyzed balance sheets and P&L accounts; prepared and reconciled general ledger accounts• Directed and mentored two staff members, managed schedules and workload to achieve bottom line success, and conducted employee performance reviews• Managed and coordinated year-end audit with CPA and external auditors• Spearheaded and implemented new W2 process leading to 40% cost savings within a 3-year period• Streamlined company banking process, reduced overhead costs through eliminating unnecessary bank fees in saving company thousands of dollars

San Diego, California, United States

• Assisted the CFO in the month-end closing process included compiling and preparing the monthly financial statements, reconciling general ledger accounts, posting reversal and accrual entries• Produced Excel weekly gross profit reports and monthly commission statements for managers and the executive team• Played a key role in accounting ERP software conversion from Unix system to Window base package; managed, supervised, and provided software training to current and new employees• Compiled and transmitted weekly payroll tax deposits, prepared quarterly and annual federal and state tax returns (ASC 740 tax provision), and produced year-end W2s, W3s and 1099’s

San Diego, California, United States

• Reviewed and posted accounts payable transactions• Performed weekly AP check runs• Filed state sales and use taxes monthly and quarterly• Assisted the Controller with month-end closing using Applied Technology System ERP• Prepared and entered month-end adjusting journal entries

San Diego, California, United States

• Reviewed and posted accounts payable transactions and expense reports• Performed weekly AP check runs• Prepared and compiled monthly commission reports• Prepared and processed month-end adjusting journal entries• Filed state sales and use taxes monthly and quarterly• Responsible for year-end W-2s, W-3s and 1099s.